Accounting Clerk

Family Tree Farms; Reedley (CA); On-site; USD 41,000 - 54,000; Full time

Job summary

Family Tree Farms in California seeks an Accounting Clerk to provide financial, clerical, and administrative support for payments and invoices.

The role covers accounts payable and receivable tasks, data entry, reconciliations, and vendor inquiries, with cross-functional collaboration to resolve discrepancies and ensure timely invoicing.

Qualifications

• Associate or bachelor’s degree in accounting or similar field preferred.
• 1–3 years of accounts payable or general accounting experience is a plus.
• Experience and other training or certification may substitute for education.

Responsibilities

• Process checks when requested and expense reports.
• Review, code, and process vendor invoices; scan and file electronically.
• Perform monthly reconciliations and maintain vendor accounts.
• Handle accounts payable data entry and reconcile invoice discrepancies.
• Audit and process credit card bills; respond to vendor inquiries.
• Review shipments and customer orders for accurate invoicing.
• Verify pricing, quantities, and other details for invoicing.

Education

Associate or Bachelor’s degree in accounting

1-3 years of experience in accounts payable or general accounting

Experience or training may substitute for education

Tools

QuickBooks

Microsoft Office

Job description

Position Summary

An Accounting Clerk provides financial, clerical, and administrative support to ensure efficient, timely, and accurate processing of payments and invoices.

Essential Duties and Responsibilities

Other duties may be assigned.

Accounts Payable

• Process checks when requested and expense reports regularly
• Accurately review, code, and process vendor invoices, including scanning and electronic filing
• Perform monthly reconciliations
• Maintain many vendor accounts while staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Address and respond to vendor inquiries

Accounts Receivables

• Review shipments and customer orders to ensure all information needed for invoicing is complete and accurate.
• Verify pricing, quantities, delivery dates, export dates, customer POs, shipping charges, and other required information.
• Review accounting and sales notes for special instructions or billing requirements.
• Verify customer portal information against Famous system information when required.
• Review invoices for unusual or incorrect values before sending them to customers.
• Ensure required documentation, such as PODs, is available when needed.
• Create and distribute customer invoices within the required timeframe.
• Identify and document invoice discrepancies in QuickBooks (QB).
• Assign discrepancies to the appropriate department for correction and follow up until resolved.
• Work with Sales Support and Logistics to resolve pricing, quantity, product, PO, POD, shipping, and customer portal discrepancies.
• Make approved invoice quantity or adjustment changes when required.
• Monitor outstanding invoice issues and help ensure invoices are submitted to customer portals on time.
• Support Accounting with weekly and daily invoice exception reviews.
• Assist with customer invoice adjustments related to quality issues, mis-tags, mis-ships, truck claims, and warehouse claims.
• Review adjustment requests and ensure required documentation is complete before processing.
• Communicate with the Grower Accountant, Controller, Sales Support, and Logistics regarding invoice issues and adjustments.
• Maintain accurate and timely records in Famous and QB.

Qualifications

• Associate or bachelor’s degree in accounting or a similar field preferred.
• 1-3 years of experience with accounts payable or general accounting is a plus.
• Experience and other training or certification may be substituted for education.

Skills

• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention-to-detail
• Ability to work independently and prioritize tasks
• Strong analytical abilities