Accounting Clerk

Polara; Greenville (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Polara is seeking an Accounting Clerk to manage accounts payable procedures, including vendor invoice processing and providing administrative support to ensure efficient AP operations. The role requires strong analytical and communication skills, proficiency in Excel, and the ability to work with multiple internal teams and external vendors to maintain accurate GL codes and timely payments.

Associates or Bachelor’s in accounting with 2+ years experience preferred.

Qualifications

• Associates in accounting or related field with 2 years’ experience OR
• Bachelor’s in accounting or related field
• Excellent interpersonal, analytical, and problem-solving skills
• Strong organization and ability to handle multiple tasks and deadlines
• Strong written and verbal communications skills
• Understanding of payments, accounting, and budgeting processes
• Working knowledge of computers and data processing
• Proficient with Microsoft Excel

Responsibilities

• Verifies vendor invoices and correct GL/department codes with proper approvals
• Reviews invoices for correct sales tax and applies applicable research
• Daily data entry of invoices in the ERP system
• Communicates with vendors about invoice payments
• Ensures invoices are paid timely and accurately
• Reconciles monthly statements and related transactions
• Records daily credit card transactions to correct GL/department codes
• Provides administrative support to accounting and company operations
• Back-up for customer service/order entry when needed
• Other duties as assigned by management

Skills

Interpersonal skills

Analytical skills

Attention to detail

Follow-up skills

Organization

Written communication

Verbal communication

Payments understanding

Budgeting understanding

Excel proficiency

Education

Associate degree in accounting/finance/related

Bachelor’s degree in accounting/finance/related

Tools

ERP system

Microsoft Office

Job description

Description

Position Title:

Accounting Clerk

Salary Classification:

Non- Exempt

Summary:

The Accounting Clerk will be responsible for working with several internal teams and external vendors to complete accounts payable procedures, including vendor invoice processing, providing administrative support to ensure effective and efficient accounts payable operations, and other accounting duties.

JOB DUTIES:

• Verifies the accuracy of vendor invoices (compares purchase orders, prices, terms of payment and other charges) and confirms that the correct GL codes and department codes are used and ensures proper documentation of approval
• Reviews invoices for correct sales & use tax applied and assists in applicable research
• Completes daily data entry of invoices in the ERP system
• Communicates with vendors regarding invoice payments or other issues
• Ensures invoices are paid in a timely and accurate manner
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Records daily credit card transactions to correct GL codes and department codes and ensures proper documentation of approval
• Supports the accounting department and performs any additional functions as needed to ensure the success of the department and Company
• Acts as back-up for the customer service/order entry position when necessary
• Provides administrative and clerical support
• Any additional responsibility deemed necessary by management

Requirements

MINIMUM EXPERIENCE:

• Associates in accounting, finance, or related field plus 2 years’ experience OR
• Bachelors in accounting, finance, or related field

REQUIRED SKILLS:

• Demonstrates exceptional interpersonal, analytical, follow-up, and problem-solving skills, attention to detail and ability to create useful and actionable reports from data
• Possesses strong organization skills and ability to complete multiple tasks and high volume of work on a deadline
• Possesses strong written and verbal communications skills
• Understanding of payments, accounting, and budgeting and working knowledge of modern office practices and procedures
• Working knowledge of computers and electronic data processing
• Proficient with Microsoft Office Suite, with emphasis in Microsoft Excel