Accounting Administrative Assistant

Cosmo Appliances; Chino (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Holiday Pay

401(k)

Employee discounts

Health insurance

Paid time off

Training & development

Job summary

Cosmo Appliances, located in Chino, California, is seeking a dependable and detail-oriented Accounting & Administrative Assistant. This full-time role combines accounting tasks with administrative duties, requiring strong proficiency in QuickBooks and organizational skills.

The ideal candidate will have at least one year of experience, a commitment to continuous improvement, and the ability to handle confidential information. Join our team to support our growing brand in redefining the modern luxury kitchen.

Qualifications

• Minimum 1 year of experience in an accounting support or administrative role.
• Proficiency in QuickBooks and strong working knowledge of Microsoft Excel.
• Strong organizational and analytical skills with high attention to detail.

Responsibilities

• Provide administrative support such as document filing and data entry.
• Support day-to-day accounts receivable/payable functions using QuickBooks.
• Generate and review weekly aging reports for A/R follow-ups.

Skills

QuickBooks

Microsoft Excel

Organizational skills

Analytical skills

Job description

Benefits

• Holiday Pay
• 401(k)
• Employee discounts
• Health insurance
• Paid time off
• Training & development

Job Description

At Cosmo Appliances, we’re redefining the modern luxury kitchen. As a fast-growing brand, we’re known for seamlessly integrating performance, technology, and design to transform the kitchen beyond traditional form and function.

Position Summary

We are seeking a dependable, detail-oriented Accounting & Administrative Assistant to support both our finance and office operations. This role combines routine accounting tasks, primarily in accounts payable and receivable, with general administrative duties. It's ideal for someone who is organized, tech-savvy, and enjoys multitasking in a fast-paced office environment.

Key Responsibilities

• Provide administrative support such as document filing, data entry, and correspondence
• Maintain organized digital and physical filing systems for financial and administrative records
• Coordinate incoming and outgoing mail, including vendor documents, checks, and claims correspondence
• Support day-to-day accounts receivable/payable functions using QuickBooks
• Generate invoices, issue credit memos, and audit payment and transaction reportsReconcile bank and credit card statements to ensure financial accuracy
• Issue checks and post payments online
• Manage chargeback reconciliations and disputes with major retailer accounts
• Maintain and organize large spreadsheets for financial tracking and reporting
• Receive, verify, and post customer payments
• Generate and review weekly aging reports for A/R follow-ups
• File and track shipping carrier claims for lost or damaged packages
• Assist with special projects and other office support tasks as needed

Qualifications

• Minimum 1 year of experience in an accounting support or administrative role
• Proficiency in QuickBooks and strong working knowledge of Microsoft Excel
• Strong organizational and analytical skills with high attention to detail
• Comfortable learning new software and systems quickly
• Professional, reliable, and able to handle confidential information discreetly
• Self-starter with a team-first mentality and a commitment to continuous improvement
• Accounts receivable/payable experience preferred
• Prior auditing or retail account reconciliation experience is a plus

Job Type

Full-time

Work Location

In person