Account Operations Specialist - Automotive Auctions

ADESA; Ocala (FL); On-site; USD 22,000 - 23,000; Full time

Benefits offered by this job

Competitive Pay

Quality Benefits

Holiday and Paid Time Off

Education and Equipment Reimbursement

Matching 401(k)

Career Path Opportunities

And More!

Job summary

ADESA, a Carvana-owned company with locations nationwide, seeks a detail‑oriented Administrative Specialist in Ocala, FL. You will manage daily account operations, invoicing, A/R, and payment processing for commercial and dealer accounts.

The role requires accurate data handling, cross‑functional communication, and adherence to policies. Responsibilities include inventory monitoring, lineup and recon activities, financial reconciliation, and supporting the sales team.

Qualifications

• High School diploma or GED preferred.
• Must be 18+ with a valid driver's license.
• Able to safely drive a variety of vehicles.
• 1–3 years of administrative, accounting, or customer service experience required; automotive or auction industry experience is a plus.
• Proficiency with Microsoft Office (Excel, Word) and ability to learn internal systems.
• Basic understanding of invoicing and A/R processes.

Responsibilities

• Daily Account Operations: invoicing, A/R, and payment processing with professional communication.
• Inventory & Reporting: monitor inventory and reporting; coordinate with internal teams and vendors.
• Sale Preparation: lineup management, fee posting, and recon activities.
• Financial Reconciliation: detailed reconciliation of transactions post-auction.
• Sales Support: assist sales team and resolve account discrepancies.
• Data Integrity: maintain accurate data entry for vehicle and customer records.
• Compliance: follow company policies and legal requirements.
• General Duties: perform other duties as assigned.

Skills

Administrative

Customer service

Detail-oriented

Analytical thinking

Collaboration

Adaptability

Education

High School diploma or GED

Tools

Microsoft Office

Job description

ADESA, a Carvana-owned company with locations nationwide, seeks a detail‑oriented Administrative Specialist in Ocala, FL. You will manage daily account operations, invoicing, A/R, and payment processing for commercial and dealer accounts.

The role requires accurate data handling, cross‑functional communication, and adherence to policies. Responsibilities include inventory monitoring, lineup and recon activities, financial reconciliation, and supporting the sales team.