Auction Office Administrative Specialist

ADESA; York (York County); Vor Ort; USD 26.000 - 29.000; Vollzeit

Benefits dieser Stelle

Competitive Pay

Quality Benefits

Holiday and Paid Time Off

Education and Equipment Reimbursement

Matching 401(k)

Career Path Opportunities

And More!

Zusammenfassung

ADESA, a Carvana-owned company with locations across the US, seeks an Office Administrator to support auction processes in a customer-facing environment. The role reports to the Office Manager or Commercial Accounts Manager and involves counter service, dealer registration support, and handling documents.

Responsibilities include visitor greeting, mail handling, data entry, payments processing, and assisting with SOX compliance.

Qualifikationen

• High School diploma or GED preferred.
• Notary certification preferred.
• 1 year of office environment experience preferred.
• Must be 18 years of age and have a valid driver's license that meet the requirements.
• Able to safely drive a variety of make/model/sizes of vehicles.
• Proficiency with computer systems and applications.

Aufgaben

• Act as the first-point of contact to onsite visitors, including internal and external customers and vendors, and third party visitors.
• Assist customers at the front counter, including support with dealer registration, obtaining bidder badges, gate passes.
• Receive, sort, and distribute incoming mail; prepare and mail customer statements, invoices, titles, floorplan packets.
• Maintain shipping accounts and tracking records.
• Review, scan, upload, and distribute documents and reports, including confidential documents and PII.
• Enter and update information in internal databases including customer info, sales promotions, vehicle charges, payments, invoicing, and notes.
• Reconcile P-card transactions.
• Process customer payments (check, ACH/EFT, wire); verify floor plan payments.
• Make outbound calls to customers regarding payment status and collections.
• Assist with SOX compliance audits and reporting (title and lot inventory, checklists).
• Maintain filing system for titles and other documents.
• Maintain auction supplies and inventory; order items per cost-effective needs and approved vendors.
• Perform any other duties assigned by the designated manager.

Kenntnisse

Team player

Customer service

Analytical thinking

Organizational skills

Safety focus

Multitask

Fast-paced environment

Verbal and written communication

Data entry

Ausbildung

High School diploma or GED

Notary certification

1 year of office environment experience

Jobbeschreibung

ADESA, a Carvana-owned company with locations across the US, seeks an Office Administrator to support auction processes in a customer-facing environment. The role reports to the Office Manager or Commercial Accounts Manager and involves counter service, dealer registration support, and handling documents.

Responsibilities include visitor greeting, mail handling, data entry, payments processing, and assisting with SOX compliance.