Academic Operations & Procurement Coordinator

University of Colorado; Aurora (CO); Hybrid; USD 57,000 - 72,000; Full time

Job summary

University of Colorado Anschutz in Aurora, CO, is seeking an Operations & Procurement Specialist to provide comprehensive office support, handling procurement, travel coordination, and general department operations. This role is essential to maintain smooth daily activities and support researchers, faculty, and administration.

You will coordinate department purchases, manage internship programs, assist with scheduling, and help reconcile expenses for leadership and committees, contributing to

Qualifications

• Bachelor’s degree in an accredited field and 1 year of professional-level experience in business administration, procurement, office operations, travel coordination, financial transaction support, program coordination, or other operational support directly related to the work assignment.
• Experience in office operations, travel coordination, and procurement processes is preferred.
• Applicants must meet minimum qualifications at the time of hire.

Responsibilities

• Provide general office support for department members, including mail coordination, phone list creation, office supply management, printer services training and support, and oversight of shared spaces.
• Collect and record monthly personnel time data and produce bi-annual audit reports.
• Manage the department’s internship programs including applications, travel arrangements, intern communications, and all coordination related to the programs.
• Serve as a backup approver for university conference room scheduling and communicate scheduling information.
• Handle all procurement transactions for the department, including purchase orders, PCard purchases, travel and other reimbursements.
• Assist with new Marketplace requests, including large equipment orders and coordinate with the Director on invoice processing, receiving, and resolving discrepancies.
• Support the Chair, Director, and department committees with calendaring, travel arrangements, and expense reconciliation.

Skills

Office administration

Procurement

Travel coordination

Finance transactions

Program coordination

Communication

Organizational skills

Education

Bachelor’s degree in related field

Tools

Concur

Marketplace

HCM

EMS

Mac OS

Zoom

Sitefinity

Job description

University of Colorado Anschutz in Aurora, CO, is seeking an Operations & Procurement Specialist to provide comprehensive office support, handling procurement, travel coordination, and general department operations. This role is essential to maintain smooth daily activities and support researchers, faculty, and administration.

You will coordinate department purchases, manage internship programs, assist with scheduling, and help reconcile expenses for leadership and committees, contributing to