Operations & Procurement Specialist (Business Services Professional)

University of Colorado; Aurora (CO); Hybrid; USD 57,000 - 72,000; Full time

Job summary

University of Colorado Anschutz in Aurora, CO, is seeking an Operations & Procurement Specialist to provide comprehensive office support, handling procurement, travel coordination, and general department operations. This role is essential to maintain smooth daily activities and support researchers, faculty, and administration.

You will coordinate department purchases, manage internship programs, assist with scheduling, and help reconcile expenses for leadership and committees, contributing to

Qualifications

• Bachelor’s degree in an accredited field and 1 year of professional-level experience in business administration, procurement, office operations, travel coordination, financial transaction support, program coordination, or other operational support directly related to the work assignment.
• Experience in office operations, travel coordination, and procurement processes is preferred.
• Applicants must meet minimum qualifications at the time of hire.

Responsibilities

• Provide general office support for department members, including mail coordination, phone list creation, office supply management, printer services training and support, and oversight of shared spaces.
• Collect and record monthly personnel time data and produce bi-annual audit reports.
• Manage the department’s internship programs including applications, travel arrangements, intern communications, and all coordination related to the programs.
• Serve as a backup approver for university conference room scheduling and communicate scheduling information.
• Handle all procurement transactions for the department, including purchase orders, PCard purchases, travel and other reimbursements.
• Assist with new Marketplace requests, including large equipment orders and coordinate with the Director on invoice processing, receiving, and resolving discrepancies.
• Support the Chair, Director, and department committees with calendaring, travel arrangements, and expense reconciliation.

Skills

Office administration

Procurement

Travel coordination

Finance transactions

Program coordination

Communication

Organizational skills

Education

Bachelor’s degree in related field

Tools

Concur

Marketplace

HCM

EMS

Mac OS

Zoom

Sitefinity

Job description

University of Colorado Anschutz

Biochemistry & Molecular Genetics

Operations & Procurement Specialist (Business Services Professional)

Position #00791792 – Requisition #40886

Job Summary

This role is a fantastic opportunity for individuals who thrive in dynamic, multi-faceted environments and enjoy making significant contributions to the smooth operation of a department. By providing comprehensive office support, you will be the backbone of our team, ensuring that everything from procurement and travel coordination to office operations runs seamlessly. This position is critical to the efficiency and communication within the department, supporting both the everyday administrative tasks and the more specialized needs of our administration, researchers, and faculty.

You will be directly involved in high-impact projects, such as coordinating the purchase of scientific equipment, and supporting the department’s internship programs. Every day will bring new challenges and opportunities to engage with a variety of tasks, from assisting the department chair with travel arrangements to facilitating bi-monthly faculty meetings. This role is perfect for someone who wants to be at the heart of departmental operations, making a tangible difference in the day-to-day and long-term success of our academic and research missions.

Key Responsibilities

• Provide general office support for all department members, including mail coordination, phone list creation, office supply management, printer services training and support, and oversight of shared spaces.
• Collect and record monthly personnel time data and produce bi-annual audit reports.
• Manage the department’s internship programs including applications, travel arrangements, intern communications, and all coordination related to the programs.
• Serve as a backup approver for university conference room scheduling and communicate scheduling information.
• Handle all procurement transactions for the department, including purchase orders, PCard purchases, travel and other reimbursements.
• Assist with new Marketplace requests, including large equipment orders and coordinate with the Director on invoice processing, receiving, and resolving discrepancies.
• Support the Chair, Director, and department committees with calendaring, travel arrangements, and expense reconciliation.

Work Location

Hybrid – This role is eligible for a hybrid schedule of 4 days per week on campus and as needed for in-person meetings in Aurora, CO.

Why Join Us

Our department conducts research across a wide biological scale for fundamental scientific understanding with applications to many disease contexts. The overarching goal is to reach a level of molecular insight that helps develop therapeutic approaches to disease.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications

Minimum Qualifications

• Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 1 year of professional-level experience in business administration, procurement, office operations, travel coordination, financial transaction support, program coordination, or other operational support directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience in office administration or management within an academic or research setting.
• Experience with University systems, including Concur, Marketplace, HCM, EMS, etc.
• Experience with Mac OS and Zoom.
• Experience with web development tools (Sitefinity) and content management systems.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Strong organizational skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to independently establish work priorities, follow through, and meet established deadlines.
• Strong knowledge of Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Knowledge of procurement processes.

Anticipated Pay Range

The starting salary range (or hiring range) for this position has been established as $56,995 - $72,498. The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail] .

Background Check Statement

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

University Staff

Department: U0001 – Anschutz Med Campus or Denver

Schedule: Full-time

Posting Date: Aug 21, 2026

Unposting Date: Ongoing