Academic Operations Lead: Scheduling & Student Support

Philadelphia University; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Tuition discounts

Job summary

Philadelphia University seeks an Academic Operations Coordinator to support day-to-day administrative, academic, and operational functions within a university department.

Responsibilities include coordinating course offerings, room assignments, faculty onboarding, enrollment support, and records management while ensuring data accuracy and compliance with institutional policies. Strong organizational skills and the ability to manage multiple priorities are essential.

Qualifications

• High School Diploma or GED required.
• Basic understanding of higher education operations or administrative support functions.
• Proficiency with MS Word, Excel, Outlook and basic database systems.
• Basic problem-solving skills and ability to seek guidance when needed.

Responsibilities

• Coordinate academic scheduling, including course offerings and timetable management.
• Support faculty onboarding and administrative needs.
• Assist with enrollment, advising coordination, and records management for students.
• Maintain and update academic and operational databases for accuracy and compliance.
• Serve as liaison between department leadership, faculty, students, and central offices.
• Assist with budget tracking, procurement, and expense processing with finance teams.
• Prepare reports and data summaries for leadership decisions.
• Coordinate meetings, events, and academic activities, including logistics and documentation.

Skills

Administrative support

Office coordination

Data management

Problem solving

Education

High School Diploma/GED

Bachelor’s Degree

Tools

Microsoft Word

Excel

Outlook

Database systems

Job description

Philadelphia University seeks an Academic Operations Coordinator to support day-to-day administrative, academic, and operational functions within a university department.

Responsibilities include coordinating course offerings, room assignments, faculty onboarding, enrollment support, and records management while ensuring data accuracy and compliance with institutional policies. Strong organizational skills and the ability to manage multiple priorities are essential.