Academic Programs & Operations Lead

jeffersonhealth; Philadelphia (Philadelphia County); On-site; USD 42,000 - 66,000; Full time

Job summary

Jefferson Health in Philadelphia is seeking an Academic Operations Coordinator to manage day-to-day administrative, academic, and operational functions within a University department. You will support scheduling, faculty and student processes, data management, and regulatory compliance to help run programs smoothly.

The role requires strong organization, attention to detail, and the ability to juggle multiple priorities in a fast-paced academic environment, with occasional travel and after-hours

Qualifications

• High School Diploma or GED required.
• Familiar with higher education operations and administrative support.
• Proficiency in Word, Excel, Outlook and basic databases.

Responsibilities

• Coordinate academic scheduling, including course offerings, room assignments, and timetable management.
• Support faculty onboarding, appointments, and administrative needs.
• Assist with enrollment support, advising coordination, and records management.
• Maintain and update academic and operational databases to ensure accuracy and policy compliance.
• Serve as a liaison between department leadership, faculty, students and central offices.
• Prepare reports, dashboards, and data summaries for leadership decisions.

Skills

Organizational skills

Attention to detail

Communication

Education

High School Diploma/GED

Bachelor's Degree

Tools

Microsoft Word

Excel

Outlook

Database systems

Job description

Jefferson Health in Philadelphia is seeking an Academic Operations Coordinator to manage day-to-day administrative, academic, and operational functions within a University department. You will support scheduling, faculty and student processes, data management, and regulatory compliance to help run programs smoothly.

The role requires strong organization, attention to detail, and the ability to juggle multiple priorities in a fast-paced academic environment, with occasional travel and after-hours