Academic Operations Lead: Scheduling & Student Support

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Disability insurance

Retirement plans

Tuition assistance

Tuition discounts

Job summary

Jefferson Health is seeking an Academic Operations Coordinator to support day-to-day administrative, academic, and operational functions within a university department. You will coordinate scheduling, assist with student enrollment and advising, and manage data while liaising with faculty, leadership, and central offices.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced academic environment, with occasional travel

Qualifications

• High School Diploma/GED or higher education experience in administration or operations.
• Proficiency with standard office software (Word, Excel, Outlook) and basic databases.
• Basic problem-solving skills with the ability to seek guidance when handling unfamiliar tasks.

Responsibilities

• Interacts with co-workers, visitors, and other staff preserving the university values.
• Coordinate academic scheduling, including course offerings, room assignments, and timetable management
• Support faculty onboarding, appointments, and administrative needs
• Assist with student enrollment support, advising coordination, and records management
• Maintain and update academic and operational databases, ensuring accuracy and compliance with institutional standards
• Serve as a liaison between department leadership, faculty, students, and central administrative offices
• Support curriculum implementation, academic program logistics, and accreditation-related documentation
• Manage departmental communications, including announcements, scheduling updates, and internal reporting
• Assist with budget tracking, procurement, and expense processing in collaboration with finance teams
• Prepare reports, dashboards, and data summaries for leadership decision-making
• Coordinate meetings, events, and academic activities, including logistics and documentation
• Ensure adherence to university policies, procedures, and regulatory requirements
• Provide general administrative support to department leadership as needed
• And other duties as assigned by the department

Skills

Organizational skills

Attention to detail

Multitasking

Education

High School Diploma/GED

Bachelor’s Degree

Tools

Microsoft Word

Excel

Outlook

Database systems

Job description

Jefferson Health is seeking an Academic Operations Coordinator to support day-to-day administrative, academic, and operational functions within a university department. You will coordinate scheduling, assist with student enrollment and advising, and manage data while liaising with faculty, leadership, and central offices.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced academic environment, with occasional travel