Urban Studies Program Academic Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

retirement plans

Flexible work hours

Wellness resources

Job summary

University of Pennsylvania in Philadelphia is seeking an Academic Coordinator for the Urban Studies program. You will join a collaborative administrative team, supporting undergraduate advising, curriculum, events, and communications to help students, faculty, and alumni succeed.

This full-time role requires engagement with faculty leadership, strong organizational skills, and the ability to balance multiple responsibilities in a dynamic academic setting.

Qualifications

• High School Grad/GE Degree with 5–7 years of experience; a Bachelor's degree strongly preferred.
• Familiarity with Penn and an academic setting preferred.
• Detail oriented, well organized, able to multi-task.
• Excellent verbal and written communication; strong interpersonal skills.
• Occasional weekend and/or evening hours may be required based on business needs.
• On-campus work at least 75% of the time.
• Ability to work under pressure and meet deadlines; work independently.
• Experience with social media marketing (Instagram, LinkedIn, Mailchimp) preferred.
• Experience with Penn web systems (NGSS, Curriculum Manager, Ben Financials, Penn Marketplace) desired.

Responsibilities

• Coordinating undergraduate and graduate academic programs, including student services and curriculum support.
• Serving as a point of contact for faculty, students, and external stakeholders.
• Supporting academic processes such as course scheduling, registration, and student tracking.
• Assisting with event planning and departmental communications.
• Supporting departmental financial processing.
• Contributing to website updates and other digital communications.

Skills

Attention to detail

Organization

Communication skills

Interpersonal skills

Multitasking

On-campus work

Social media

Event planning

Academic advising

Public speaking

Education

Bachelor’s degree strongly preferred

Tools

Concur

NGSS

Curriculum Manager

Ben Financials

Penn Marketplace

Job description

University of Pennsylvania in Philadelphia is seeking an Academic Coordinator for the Urban Studies program. You will join a collaborative administrative team, supporting undergraduate advising, curriculum, events, and communications to help students, faculty, and alumni succeed.

This full-time role requires engagement with faculty leadership, strong organizational skills, and the ability to balance multiple responsibilities in a dynamic academic setting.