Flexible Hours Campus House Coordinator | Admin & Events

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 26,000 - 37,000; Full time

Job summary

University of Pennsylvania in Philadelphia is seeking a House Coordinator (Administrative Assistant B) to support the House Director and College House operations. You will handle financial paperwork, payroll support, and communications across multiple offices in a dynamic residential setting.

The role requires 3–5 years of related experience or an equivalent mix of education, strong communication, and organizational skills.

Qualifications

• H.S. Diploma or GED Required with 3-5 years of related experience or an equivalent combination of education and experience (preferably in a University setting).
• Bachelor's Degree preferred.
• Strong oral and written communication skills; must have excellent proofreading and grammatical skills.
• Attention to detail and an ability to keep detailed records.
• Strong organizational skills and the ability to work on several projects at once, prioritize, and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with Outlook and editing/producing documents for the Web is desirable.
• Sound professional judgment and ability to exercise discretion with confidential or sensitive matters.
• Ability to work effectively with diverse groups and individuals across the University.
• Knowledge of the University's financial systems desirable.
• Ability to lift 25 pounds or less.
• Some evening and weekend hours may be required.

Responsibilities

• Process financial entries, place purchase orders, and assist in financial paperwork using the Supplier Portal and Concur Travel and Expense system.
• Provide administrative support to the House Director, manage calendars, event logistics, and document preparation.
• Execute RA move-in/training/transitions and coordinate house events and scheduling for advisees.
• Coordinate house communications, maintain the House website and calendars, and manage publicity of house events.
• Support RA selection, student workers, and onboarding using WorkDay and related apps.
• Supervise and assist College House Office staff and coordinate with CHAS central and House Director.

Skills

Communication skills

Proofreading

Attention to detail

Organizational skills

Microsoft Office

Outlook

Discretion

Teamwork

Lift 25 lbs

Evening/weekend flexibility

Education

High School Diploma or GED

Bachelor's Degree preferred

Tools

WorkDay

Calendar management software

Job description

University of Pennsylvania in Philadelphia is seeking a House Coordinator (Administrative Assistant B) to support the House Director and College House operations. You will handle financial paperwork, payroll support, and communications across multiple offices in a dynamic residential setting.

The role requires 3–5 years of related experience or an equivalent mix of education, strong communication, and organizational skills.