Faculty Assistant (History)

Harvarduniversity

Cambridge (MA)

Hybrid

USD 55,000 - 75,000

Full time

4 days ago

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Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Job summary

Harvard University seeks a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. This role acts as the primary contact for administrative matters and coordinates day-to-day activities with a strong in-person presence required.

Responsibilities include managing calendars, travel, and expenses for up to 10 faculty, preparing reports and meeting materials, supporting events, and coordinating with partners.

Qualifications

Three years minimum of administrative or customer support experience.
Strong organizational and time management skills.
Professional written and verbal communication skills.
Discretion and sound judgment.
Ability to work independently and raise issues appropriately.
Stakeholder coordination.
Ability to directly support multiple faculty simultaneously with a customer-service orientation.
Familiarity with higher education, research administration, or academic operations preferred.
Ability to handle confidential information with discretion.
Ability to work across teams and with a variety of projects and constituencies.
Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus.

Responsibilities

Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
Prepare correspondence, reports, and meeting materials
Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers
Provide support for faculty members directly related to their teaching and research portfolio
Provide support for events led by faculty
May be responsible for obtaining permissions and copyright registration
Updates Canvas course materials when TFs are not available
Submit faculty concur expense reports
Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines.
Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

Skills

Organizational skills

Time management

Communication skills

Discretion

Attention to detail

Stakeholder coordination

Customer-service orientation

Canvas

Concur

MS Office

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Job Summary

The Faculty Assistant (FA) provides administrative and operational support to faculty to enable effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required.

Job-Specific Responsibilities

Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
Prepare correspondence , reports, and meeting materials
Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers
Provide support for faculty members directly related to their teaching and research portfolio
Provide support for events led by faculty
May be responsible for obtaining permissions and copyright registration.
Updates Canvas course materials when TFs are not available.
Submit faculty concur expense reports
Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines.
Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

Working Conditions

May be expected to work on campus up to four days per week. This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Basic Qualifications

Three years minimum of administrative or customer support experience.

Additional Qualifications and Skills

Strong organizational and time management skills
Ability to manage multiple priorities with accuracy and attention to detail
Professional written and verbal communication skills
Discretion and sound judgment
Ability to work independently and raise issues appropriately
Stakeholder coordination
Ability to directly support multiple faculty simultaneously with a customer-service orientation
Familiarity with higher education, research administration, or academic operations preferred
Ability to handle confidential information with discretion.
Ability to work across teams and with a variety of projects and constituencies.
Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus.

Certificates and Licenses

Will require completion of internal financial, procurement, or research compliance training

Standard Hours/Schedule

35 hours per week

Visa Sponsorship Information

Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening

Identity

Other Information

All formal offers will be made by FAS Human Resources.

Job Architecture

Academic & Faculty Support Operations, Grade 53, Individual Contributor

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts . Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: