Academic Admin Coordinator

Texas Tech University Health Sciences Center; Abilene (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health Plans + Supplemental Coverage

Paid Time Off

Retirement Plans

Wellness Programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center is seeking an administrative professional to implement systems and procedures, supporting faculty and staff in the assigned academic area. You will coordinate program operations, curricular activities, and compliance processes to ensure smooth delivery of courses and services.

The role involves collaboration with academic leadership, handling documentation, and maintaining quality standards to promote student success and institutional effectiveness.

Qualifications

• Bachelor’s degree in a related field plus one year related experience; OR five years combined education/experience.
• Experience in organization, analytics, and problem-solving with exceptional attention to detail and the ability to manage multiple priorities.
• Experience with student information systems and policies, including FERPA, and interpreting applicable procedures.

Responsibilities

• Coordinates academic program operations, including planning, scheduling, instructional processes, and workflows to support program delivery.
• Coordinates curriculum management activities, including course development, revisions, scheduling, and maintenance of curriculum records.
• Provides operational support to faculty and academic leadership related to instructional activities, course delivery, and communications.
• Coordinates assessment and quality improvement activities, including data collection, analysis, and tracking of outcomes.
• Coordinates accreditation and compliance activities, including documentation, reports, and readiness materials.
• Supports governance and committee activities related to curriculum, assessment, accreditation, and program administration.
• Maintains accurate academic records and documentation for operations and reporting.
• Coordinates academic communications and resources for faculty, staff, students, and stakeholders.

Skills

Organization

Analytics

Problem-solving

Attention to detail

Multiple priorities

Education

Bachelor's degree in related field

Tools

Banner

PeopleSoft

DegreeWorks

Microsoft Office

Job description

Position Description

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Position Description

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Major/Essential Functions

• Coordinates academic program operations, including planning, scheduling, instructional processes, and operational workflows to support effective program delivery.
• Coordinates curriculum management activities, including course development and revisions, curricular approvals, course scheduling, instructional planning, and maintenance of curriculum records.
• Provides operational support to faculty and academic leadership related to instructional activities, course delivery, academic requirements, instructional materials, documentation, onboarding, and communications.
• Coordinates academic assessment and quality improvement activities, including collection and analysis of assessment data, maintenance of assessment records, tracking of action items and outcomes, and support for continuous improvement initiatives.
• Coordinates accreditation and compliance activities, including collection and maintenance of supporting documentation and evidence, preparation of reports and self-study materials, and ongoing accreditation readiness.
• Supports academic governance and committee activities related to curriculum, assessment, educational effectiveness, accreditation, and academic program administration, including meeting coordination, records, action tracking, and follow-up.
• Maintains accurate and accessible academic records and documentation, including instructional records, program records, reports, and other materials required for academic operations, compliance, and institutional reporting.
• Coordinates academic communications and informational resources for faculty, staff, students, and institutional stakeholders, supporting academic programs, curriculum, instructional processes, assessment, accreditation, and student success.

Required Qualifications

Bachelor’s degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

• Experienced in organization, analytics, and problem-solving, with exceptional attention to detail and the management of multiple priorities.
• Experience with academic advising principles, degree audits, FERPA regulations, and interpreting and applying applicable policies and procedures.
• Experienced in student information systems and technology platforms, such as: Banner, PeopleSoft, DegreeWorks, Microsoft Office, and/or other related software applications.
• Experience exercising sound judgment and supporting program improvement efforts while fostering student success and engagement.

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
• Paid Time Off - Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.