Asst Managing Director - Presidential F&A

Texas Tech University - Health Sciences Center; Lubbock (TX); On-site; USD 53,000 - 109,000; Full time

Benefits offered by this job

Health plans

Paid Time Off

Retirement plans

Wellness programs

Mother-Friendly workplace

Job summary

Texas Tech University Health Sciences Center is seeking an Assistant Managing Director - Finance & Administration to provide strategic oversight of the President's office financial and administrative functions. You will manage budgets, payroll, reporting, and compliance across the President's office and Healthy Communities.

The role requires a bachelor's degree with significant management/technical experience, strong budgeting skills, and the ability to coordinate complex processes.

Qualifications

• Bachelor's degree in a related field required.

Responsibilities

• Provide functional oversight across the financial and administrative functions of the President's office.
• Lead budget development, submission, and maintenance for the Office of the President and Healthy Communities.
• Coordinate budget, payroll, and other administrative transactions following institutional policies.
• Oversee recruitment communications, interviews, and onboarding; manage position descriptions and performance reviews.
• Coordinate internal contract review and contract system requests.

Education

Bachelor's degree in a related field

Job description

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

The Office of the President is seeking a highly organized,strategic, and detail-oriented Assistant Managing Director -Finance & Administration to provide functional oversight acrossthe financial and administrative functions of the President'soffice.

Major/Essential Functions

Finance

• Partners with the Assistant Vice President of PresidentialFinance, Administration, and Operations in the development,submission, and ongoing maintenance of the budgets of the Office ofthe President and Healthy Communities. Serves as the lead for thebudget prep system, data entry, reporting, and recommendationduring the annual budget preparation process. Manages budgetrevision process to ensure accurate allocation of funds andcompliance with institutional financial guidelines.
• Coordinates preparation and submission of budget,payroll, and other administrative transactions, including but notlimited to the electronic Personnel Action Forms (ePAFs), laborredistributions, Employee One Time Payments (EOPS), PASS, or othertransactions, in accordance with institutional policies andprocedures.

Administration

• Serves as the hiring coordinator during recruitment for allOffice of the President team members, as needed, to include sendingcommunications, coordination of interviews and meetings, ensuringcompliance with all required documentation, and the consolidationof candidate feedback.
• Manages annual position descriptions for Office of thePresident team members.
• Responsible for providing communication and support to ensurethe timely completion performance reviews for Office of thePresident team members.
• Plans, coordinates, or helps to conduct the onboarding processfor new Office of the President team members.
• Coordinates internal contract review process within the Officeof the President team. Prepares and submits contract systemrequests to support the approval and execution of agreements.

Occasional Duties

• As assigned.

Required Qualifications

Bachelor's degree in a related field and five years of technical ormanagement experience OR a combination of education and/or years oftechnical or management experience to equal a minimum of 9years.

Preferred Qualifications

• Experience in development, submission, and ongoing maintenanceof budgets.
• Experience with financial management systems and financial dataanalytics tools.
• Demonstrated ability to build and sustain constructive workingrelationships with team members.

Required Attachments

Cover Letter, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Monthly

Pay Grade Minimum

$52,967

Pay Grade Maximum

$109,000

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

Up to 25%

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.