Business Coordinator, Recruitment & Credentialing

Texas Tech University Health Sciences Center; Odessa (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Wellness programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center in Odessa, TX is seeking a Credentialing Coordinator to support department operations and oversight of credentialing processes. You will enter and maintain provider applications, coordinate travel, manage travel reimbursements, and assist with daily office activities to ensure accurate data and compliance.

The role requires a Bachelor's degree with related experience or equivalent, and prior experience in academic or medical settings is preferred.

Qualifications

• Bachelor's degree plus two (2) years related experience, or a combination equaling six (6) years.
• Experience in an Academic or Medical Setting preferred.
• Experience in Hospital or Clinic Credentialing preferred.

Responsibilities

• Develop and maintain relationships with physicians, hospitals, and clinical facilities.
• Enter, update and maintain data from provider applications into the credentialing database, ensuring accuracy.
• Monitor files for completeness and compliance with quality standards and policies.
• Communicate with providers, their liaisons, medical staff leadership and Administration as needed.
• Schedule site visits travel, book flights and hotels, and prepare itineraries and reimbursements.
• Process purchase orders and invoicing; manage office supplies.
• Maintain databases for potential and past candidates; keep posting dates updated.

Skills

Relationship building

Data entry

Data accuracy

Travel coordination

Administrative support

Education

Bachelor's degree or higher + 2 years related experience

Tools

Credentialing database

Office suite

Data management software

Job description

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions

• Develop and maintain relationships with physicians, hospitals, and clinical facilities.
• Enters, updates and maintains data from provider applications into the credentialing database, focusing on accuracy and interpreting or adapting data to conform to defined data field uses, and in accordance with internal policies and procedures.
• Monitors files to ensure completeness and accuracy; reviews all file documentation for compliance with quality standards, accreditation requirements, and all other relevant policies; prepares and provides information to internal and external customers as appropriate.
• Communicates clearly with providers, their liaisons, entity Medical Staff Affairs. medical staff leadership and Administration, as needed.
• Schedules travel for site visits including booking flights and hotels, creating travel itineraries and submitting reimbursements.
• Orders office supplies, processes purchase orders and completes invoicing process.
• Maintains and updates databases for potential and past candidates.
• Maintains and updates advertising dates with documentation of postings.
• Schedules meetings on behalf of the Department, prepares meeting materials and minutes as needed.
• Assists with various other daily operations, including onsite visits.
• Ensures attention to detail as per the policies and procedures of the office, school and institution.

Required Qualifications

• Bachelor's degree plus two (2) years related experience;
• OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

• Experience in an Academic or Medical Setting
• Experience in Hospital or Clinic Credentialing
• Experience in Expense Reimbursement

Required Attachments

Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.