Academic Admin Coordinator

Texas Tech University Health Sciences Center; Abilene (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Wellness programs

Mother-friendly workplace

Job summary

Texas Tech University Health Sciences Center in Abilene seeks an organized administrative professional to support the Associate Dean for Student Affairs and Admissions. You will maintain files, answer inquiries, and assist students with referrals across campus and online interviews.

Responsibilities include coordinating interview days, processing documents, and supporting Student Success initiatives. The role requires a Bachelor's degree in a related field and strong communication and

Qualifications

• Bachelor’s degree in related field with 1 year related experience; OR a combination of related education and/or experience to equal five (5) years.
• Experience with higher education student services operations is preferred.
• Excellent written and verbal communication skills required.

Responsibilities

• Provide administrative support for the Associate Dean for Student Affairs and Admissions.
• Maintain files and track current student absences.
• Answer telephone calls and direct inquiries about campus and SOP admissions.
• Assist students on campus with referrals to appropriate offices.
• Coordinate prospective student interview days, including virtual and Abilene campus events.
• Process accepted student documents and manage transcripts in CRM.

Skills

Customer service

Organizational skills

Verbal and written communication

Multitasking

Interpersonal skills

Ethical behavior

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Job description

Position Description

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Position Description

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Major/Essential Functions

Provide administrative support for the Associate Dean for Student Affairs and Admissions

• Maintain files, track current student absences
• Answer telephone from direct callers and answer questions regarding campus and SOP admissions
• Assist students on campus with referrals to appropriate party for specific need
• Circulate prospective student interview day volunteer requests
• Assist with interview days for prospective students virtually and on Abilene campus
• Process accepted student documents within orientation checklist, CRM inbox, and assign transcripts to CRM file
• Assist with Student Success Initiative support across all campuses as well as Exam support on the Abilene campus

Monitor shared email inboxes as assigned

Provide administrative support for School Of Pharmacy and Departments. Examples include:

• Assist with Abilene visitor sign in, accompanying visitors, and tours of the SOP building
• Assist with Abilene parking permits for guests
• Verify mail orders, pickup and accept deliveries/mail

Organize student study room/classroom supplies

Required Qualifications

Bachelor’s degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

• Bachelor degree in business related field preferred.
• Experience with Student Services operations in Higher Education setting including community relations, marketing, or outreach.
• Experience with Microsoft Office Suites
• Previous position handling multi-tasking and prioritizing work.
• Experience in positions requiring strong organizational skills and detail oriented work.
• Experience in positions requiring excellent written and verbal communication skills.
• Customer service experience.
• Experience in positions requiring strong ethical behavior, professionalism, inter professional skills, leadership and management abilities.

Required Attachments

Cover Letter, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.