Program Coordinator

Texas Tech University - Health Sciences Center; Amarillo (TX); Presencial; USD 21.000 - 28.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Plans

Paid Time Off

Retirement Plans

Wellness Programs

Mother-Friendly Workplace

Descripción de la vacante

Texas Tech University Health Sciences Center is seeking a dedicated administrator to support the School of Pharmacy Fellowship program. The role involves coordinating academic and operational activities and assisting senior staff with scheduling, travel, and budget management.

Ideal candidates will have a high school diploma with six years of related experience, strong communication skills, and proficient MS Office abilities.

Formación

• High school plus six years experience in related field.
• Additional education may substitute for experience on a year-for-year basis.
• Strong written and oral communication skills.
• MS Office experience (Word, Excel, PowerPoint)

Responsabilidades

• Provide support to Program director by planning and coordinating academic and operational activities.
• Assist the Pharmacy Practice Department Chair and staff with scheduling, meetings, mail distribution, roster maintenance, and related duties.
• Process travel applications and vouchers; track travel budgets and PIP funds as needed.
• Allocate P-Card funds for faculty and Business Managers, ensure compliance, and prepare month-end statements.

Conocimientos

Highly organized

Excellent written and oral comms

MS Office

Herramientas

MS Office

Descripción del empleo

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Provide support to Program director preforming administrativeduties related to planning, directing and coordinating operationalactivities of the School of Pharmacy Fellowship program.
• Provide support for the Pharmacy Practice Department Chair andBusiness/Unit Manager(s) with various duties such as schedulingappointments, meetings, mail distribution, maintainingdepartment rosters and bulletin boards, Maintain Pharmacy Practice Box site,Filling room. Prepare overnight shipments, prepare exam materialsas well as proctor exams with faculty, or alone for ADA requests,entering TMA Work request as needed, compiling data / spreadsheetswhen requested, record retention and other duties as assigned bySupervisors..
• Process Travel applications and vouchers for the faculty in alldivisions as well and the Pharmacy Practice Department Chair,Pharmacy Staff and Pharmacy Operations Unit Manager. Track spendingfor each division head and faculty member to ensure they do notexceed their allotted travel budget as well as to track what moneyis pulled from their PIP funds for travel or registration.
• Allocate P-Card funds for faculty members and BusinessManagers, collecting receipts and transferring allocations onP-Card statements to other FOAPs as needed. Ensure that all P-Cardsremain compliant at all times. Prepare all P-card month end.

Occasional Duties

• Provide additional staff support to our Pharmacy

Required Qualifications

High school plus six years experience in related field. Additionaleducation may substitute for experience on a year for yearbasis.

Preferred Qualifications

• Highly organized,
• Excellent written and oral communication skills.
• Computer Skills; including intermediate to advanced knowledgeof Microsoft Office software such as MS Word, Excel,PowerPoint.

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15.00

Pay Grade Maximum

20.84

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Grant Funded?

No

Travel Required

None

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.