Program Coordinator - Physician Asst program Midland

Texas Tech University - Health Sciences Center; Midland (TX); On-site; USD 21,000 - 33,000; Full time

Benefits offered by this job

Health plans

Paid time off

Retirement plans

Wellness programs

Mother-Friendly workplace

Job summary

Texas Tech University Health Sciences Center is seeking an experienced program administrative professional to support the program director and regional dean. You will coordinate calendars, prepare reports, assist with admissions interviews, and manage daily office operations in a fast-paced academic setting.

This role handles travel reimbursements, purchasing contracts, and budget reconciliations while maintaining accurate documentation.

Qualifications

• High school diploma or equivalent required.
• Six years of related experience; additional education may substitute for experience on a year-for-year basis.

Responsibilities

• Answer phones, greet visitors and students as primary office contact.
• Assist the Program Director, Regional Dean, and faculty with reports, meeting minutes, files, and special projects.
• Collaborate with team members on admissions interviews.
• Serve as the unit safety officer.
• Coordinate student-facing class calendar and scheduling in TTUHSC system.
• Maintain documentation for the department purchasing card and prepare weekly reports.
• Process travel reimbursements for faculty, adjuncts, students, and staff.
• Assist with purchasing contracts and budget reconciliations.

Skills

Customer service

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Banner

Chrome River

Job description

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Supports the program director by performing administrative dutiesrelated to planning, directing and coordinating both the academicand operational activities of the program.

Major/Essential Functions

• Serve as the primary point of contact for the office byanswering phones, greeting visitors and students.
• Assist the Program Director, Regional Dean, and faculty withreports, meeting minutes, files, and special projects.
• Collaborate with team members on admissions interviews.
• Serve as the unit safety officer.
• Coordinate student-facing class calendar and schedulereservations in TTUHSC system.
• Maintain documentation for the department purchasing card andprepare weekly reports.
• Complete all travel reimbursements for program faculty,adjuncts, students, and staff.
• Assist the Program Business Manager with purchasing contractsand budget reconciliations.
• Data entry and filing

Occasional Duties

• Assist with program special events and activities.
• Submit maintenance work orders and housekeeping requests asneeded.
• Keep departmental shared spaces organized.
• Perform other duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Six years experience in related field. Additional education maysubstitute for experience on a year for year basis.

Preferred Qualifications

• Experienced in Microsoft Office Suite (Word, Excel, Outlook,PowerPoint) and Banner, Chrome River.
• Experience work independently and in a team-orientedenvironment.
• Experience operating standard office equipment.
• Previous experience working in a roll with shifting prioritiesand frequent interruptions.
• Previous experience in customer service.

Required Attachments

Cover Letter, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15

Pay Grade Maximum

24.00

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

None

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.