Program Coordinator

Texas Tech University Health Sciences Center; Amarillo (TX); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health plans

Paid time off

Retirement plans

Wellness programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center in Amarillo seeks an Administrative Coordinator to support the School of Pharmacy Fellowship program and the Department Chair. The role covers scheduling, travel, mail distribution, roster maintenance, and exam preparation.

The position requires high school plus extensive related experience, strong organization, excellent communication, and solid MS Office skills. TTUHSC offers a range of benefits and opportunities for professional growth.

Qualifications

• High school diploma plus six years of related experience.
• Additional education may substitute for experience on a year-for-year basis.
• Strong organizational skills and excellent written and oral communication.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Provide support to Program director by performing administrative duties related to planning, directing and coordinating operational activities of the School of Pharmacy Fellowship program.
• Provide support for the Pharmacy Practice Department Chair and Business/Unit Manager(s) with scheduling appointments, meetings, mail distribution, maintaining rosters and bulletin boards, and preparing exam materials; proctoring exams as needed; ADA requests; data compilation; record retention.
• Process Travel applications and vouchers for faculty; track spending to stay within budgets and PIP funds.
• Allocate P-Card funds for faculty and Business Managers, collect receipts, and ensure P-Card compliance; prepare month-end closure.

Skills

Highly organized

Strong written and oral communication

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Provide support to Program director preforming administrative duties related to planning, directing and coordinating operational activities of the School of Pharmacy Fellowship program.
• Provide support for the Pharmacy Practice Department Chair and Business/Unit Manager(s) with various duties such as scheduling appointments, meetings, mail distribution, maintaining department rosters and bulletin boards, Maintain Pharmacy Practice Box site, Filling room. Prepare overnight shipments, prepare exam materials as well as proctor exams with faculty, or alone for ADA requests, entering TMA Work request as needed, compiling data / spreadsheets when requested, record retention and other duties as assigned by Supervisors..
• Process Travel applications and vouchers for the faculty in all divisions as well and the Pharmacy Practice Department Chair, Pharmacy Staff and Pharmacy Operations Unit Manager. Track spending for each division head and faculty member to ensure they do not exceed their allotted travel budget as well as to track what money is pulled from their PIP funds for travel or registration.
• Allocate P-Card funds for faculty members and Business Managers, collecting receipts and transferring allocations on P-Card statements to other FOAPs as needed. Ensure that all P-Cards remain compliant at all times. Prepare all P-card month end.

Required Qualifications

High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Highly organized,
• Excellent written and oral communication skills.
• Computer Skills; including intermediate to advanced knowledge of Microsoft Office software such as MS Word, Excel, PowerPoint.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the‑art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.