Program Coordinator - Physician Asst program Midland

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 21,000 - 33,000; Full time

Benefits offered by this job

Health plans and supplemental coverage

Paid time off

Retirement plans

Wellness programs

Mother-friendly workplace

Job summary

TTUHSC is seeking an experienced Administrative Specialist to support the program director by planning, directing and coordinating both academic and operational activities of the program. You will serve as primary contact, assist with reports, meeting minutes, and budget reconciliations, and collaborate with faculty on admissions interviews in a day-shift role.

The ideal candidate has a high school diploma and six years of related experience, with strong Microsoft Office skills and the ability

Qualifications

• Six years experience in related field; additional education may substitute for experience.
• Experience in customer service and Office support is preferred.
• Strong Microsoft Office skills and ability to manage multiple tasks.

Responsibilities

• Serve as the primary point of contact for the office by answering phones, greeting visitors and students.
• Assist the Program Director, Regional Dean, and faculty with reports, meeting minutes, files, and special projects.
• Coordinate student-facing class calendar and scheduler reservations in TTUHSC system.
• Complete all travel reimbursements for program faculty, adjuncts, students, and staff.
• Assist the Program Business Manager with purchasing contracts and budget reconciliations.

Skills

Six years experience

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Banner

Chrome River

Job description

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case‑by‑case basis, the institution may also sponsor eligible individuals for change‑of‑status or change‑of‑employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Serve as the primary point of contact for the office by answering phones, greeting visitors and students.
• Assist the Program Director, Regional Dean, and faculty with reports, meeting minutes, files, and special projects.
• Collaborate with team members on admissions interviews.
• Serve as the unit safety officer.
• Coordinate student‑facing class calendar and scheduler reservations in TTUHSC system.
• Maintain documentation for the department purchasing card and prepare weekly reports.
• Complete all travel reimbursements for program faculty, adjuncts, students, and staff.
• Assist the Program Business Manager with purchasing contracts and budget reconciliations.
• Data entry and filing

Occasional Duties

• Assist with program special events and activities.
• Submit maintenance work orders and housekeeping requests as needed.
• Keep departmental shared spaces organized.
• Perform other duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Six years experience in related field. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Experienced in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Banner, Chrome River.
• Experience work independently and in a team‑oriented environment.
• Experience operating standard office equipment.
• Previous experience working in a roll with shifting priorities and frequent interruptions.
• Previous experience in customer service.

Required Attachments

Cover Letter, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head‑to‑toe well‑being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full‑time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother‑Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state‑of‑the‑art software and facilities, and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15

Pay Grade Maximum

24.00

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Grant Funded?

No

Travel Required

None

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.