Academic Admin Coordinator-Public Health Abilene

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health plans

Paid time off

Retirement plans

Wellness programs

Mother-friendly workplace

Job summary

Texas Tech University Health Sciences Center is seeking an organized and analytical professional to coordinate academic program operations, curriculum management, and assessment activities. You will support faculty and leadership, manage records, and assist in accreditation readiness.

This role emphasizes attention to detail, prioritization, and effective communication within an academic setting. Preferred experience with Banner, PeopleSoft, DegreeWorks, and Microsoft Office will help you drive

Qualifications

• Bachelor’s degree required with 1 year related experience, or 5 years combined education/experience.
• Strong organizational and analytic skills with ability to manage multiple priorities.
• Experience with student information systems and related software applications.

Responsibilities

• Coordinate program operations, scheduling, instructional processes and workflows.
• Manage curriculum activities: development, revisions, approvals, scheduling, records.
• Provide operational support to faculty and academic leadership for instructional activities and communications.
• Coordinate assessment and quality improvement data collection and reporting.
• Support accreditation activities and documentation readiness.
• Assist with governance activities, records, and follow-up for curriculum and programs.
• Maintain accurate academic records and documentation for operations and reporting.
• Communicate effectively with faculty, staff, students, and stakeholders.

Skills

Organization

Analytics

Problem solving

Attention to detail

Prioritization

Education

Bachelor’s degree in a related field

Tools

Banner

PeopleSoft

DegreeWorks

Microsoft Office

Job description

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution’s lasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Position Description

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Major/Essential Functions

• Coordinates academic program operations, including planning, scheduling, instructional processes, and operational workflows to support effective program delivery.
• Coordinates curriculum management activities, including course development and revisions, curricular approvals, course scheduling, instructional planning, and maintenance of curriculum records.
• Provides operational support to faculty and academic leadership related to instructional activities, course delivery, academic requirements, instructional materials, documentation, onboarding, and communications.
• Coordinates academic assessment and quality improvement activities, including collection and analysis of assessment data, maintenance of assessment records, tracking of action items and outcomes, and support for continuous improvement initiatives.
• Coordinates accreditation and compliance activities, including collection and maintenance of supporting documentation and evidence, preparation of reports and self-study materials, and ongoing accreditation readiness.
• Supports academic governance and committee activities related to curriculum, assessment, educational effectiveness, accreditation, and academic program administration, including meeting coordination, records, action tracking, and follow‑up.
• Maintains accurate and accessible academic records and documentation, including instructional records, program records, reports, and other materials required for academic operations, compliance, and institutional reporting.
• Coordinates academic communications and informational resources for faculty, staff, students, and institutional stakeholders, supporting academic programs, curriculum, instructional processes, assessment, accreditation, and student success.

Occasional Duties

• Performs other academic operations, curriculum administration, assessment, accreditation, instructional support, and academic program coordination duties as assigned.

Required Qualifications

Bachelor’s degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

• Experienced in organization, analytics, and problem‑solving, with exceptional attention to detail and the management of multiple priorities.
• Experience with academic advising principles, degree audits, FERPA regulations, and interpreting and applying applicable policies and procedures.
• Experienced in student information systems and technology platforms, such as: Banner, PeopleSoft, DegreeWorks, Microsoft Office, and/or otherrelated software applications.
• Experience exercising sound judgment and supporting program improvement efforts while fostering student success and engagement.

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well‑being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
• Paid Time Off - Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother‑Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state‑of‑the‑art software and facilities, and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

18.50

Pay Grade Maximum

20.25

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Grant Funded?

No

Travel Required

None

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.