Academic Admin Coordinator

Texas Tech University Health Sciences Center; Amarillo (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health plans + supplemental coverage

Paid time off

Retirement plans

Wellness programs

Mother-Friendly workplace

Job summary

Texas Tech University Health Sciences Center seeks an organized office professional to support its residency program in Internal Medicine. You will manage administrative systems, ensure residents receive proper credit, and coordinate lectures and evaluations for faculty and staff.

You will also handle invoices, purchase orders, supplies, and travel arrangements, while assisting with conference registrations and poster submissions.

Qualifications

• Bachelor’s degree in a related field plus one year related experience; OR a combination of related education and/or experience to equal five (5) years.
• Experience with paying invoices and POs.
• Experience in higher education.

Responsibilities

• Works with the Residency Program for Internal Medicine.
• Helps ensure the residents are completing and receiving full credit.
• Ensures evaluations for faculty and staff are completed on time, completes schedules, arranges and set up lectures, among many other duties to support the residency program.
• Works with the Administrator on paying invoices, POs, ordering supplies, reconciling supplies, and other financial duties.
• Arranges registration for providers to conferences along with setting up travel.
• Reviews resident's abstracts to be submitted, approve to be sent off to be made into a poster and other duties.

Skills

Administrative support

Scheduling

Financial duties

Event coordination

Education

Bachelor's degree

Tools

Microsoft Office

Invoices

Purchase Orders (POs)

Travel arrangements

Job description

Position Description

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Major/Essential Functions

• Works with the Residency Program for Internal Medicine.
• Helps ensure the residents are completing and receiving full credit.
• Ensures evaluations for faculty and staff are completed on time, completes schedules, arranges and set up lectures, among many other duties to support the residency program.
• Works with the Administrator on paying invoices, POs, ordering supplies, reconciling supplies, and other financial duties.
• Arranges registration for providers to conferences along with setting up travel.
• Reviews resident's abstracts to be submitted, approve to be sent off to be made into a poster and other duties.

Required Qualifications

Bachelor’s degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

• Experience with paying of invoices and POs.
• Experience in higher education.

Required Attachments

Resume / CV

Benefits

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.