Academic Admin Coordinator

Texas Tech University - Health Sciences Center; Amarillo (TX); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health Plans + Supplemental Coverage

Paid Time Off

Retirement Plans

Wellness Programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center (TTUHSC) in Amarillo seeks an organized administrative professional to provide essential office services and support for faculty and residents. The role includes coordinating schedules, processing invoices, arranging travel, and assisting with conference registrations.

The position emphasizes alignment with the Residency Program for Internal Medicine, timely communication, and accurate record-keeping.

Qualifications

• Bachelor’s degree in a related field and one year of related experience, or a combination of education and experience totaling five years.
• Preferred: experience paying invoices and purchase orders (POs).
• Preferred: experience in higher education.

Responsibilities

• Provides office services by implementing administrative systems and procedures.
• Monitors administrative projects for faculty and staff in the assigned academic area.
• Works with Residency Program for Internal Medicine to support residents and complete schedules.
• Arranges registration for providers to conferences and sets up travel.
• Reviews residents' abstracts for poster submissions and related duties.
• Supports paying invoices, POs, ordering supplies, reconciling supplies, and other financial duties.

Education

Bachelor’s degree in a related field

Job description

Introduction

Nationally recognized as a Great College to Work For,TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Provides office services by implementing administrative systems andprocedures. Monitors administrative projects for faculty and staffin the assigned academic area.

Major/Essential Functions

• Works with the Residency Program for Internal Medicine.
• Helps ensure the residents are completing and receiving fullcredit.
• Ensures evaluations for faculty and staff are completed ontime, completes schedules, arranges and set up lectures, among manyother duties to support the residency program.
• Works with the Administrator on paying invoices, POs, orderingsupplies, reconciling supplies, and other financial duties.
• Arranges registration for providers to conferences along withsetting up travel.
• Reviews resident's abstracts to be submitted, approve to besent off to be made into a poster and other duties.

Required Qualifications

Bachelor’s degree in a related field plus one (1) year relatedexperience; OR a combination of related education and/or experienceto equal five (5) years.

Preferred Qualifications

• Experience with paying of invoices and POs.
• Experience in higher education.

Required Attachments

Resume / CV

Benefits

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

18

Pay Grade Maximum

25

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website athttps://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

None

Shift

Day

Schedule Details

8-5

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx .