Administrative Assistant - Student Affairs

Texas Tech University - Health Sciences Center; Lubbock (TX); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Health plans

Paid time off

Retirement plans

Wellness programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center is seeking a full-time front desk coordinator to support Enrollment and Student Services. You will greet visitors, answer calls, route inquiries, and maintain front desk operations in a busy campus setting.

The role requires a high school diploma and at least five years of office experience; familiarity with TTUHSC processes is a plus. Hours are typically 8–5 on weekdays, with hourly compensation and comprehensive benefits.

Qualifications

• High School Diploma is required.
• Minimum of five years office experience; substitution possible with additional education.

Responsibilities

• Submit Driver Approval Request Forms and related documents.
• Provide information in response to inquiries from faculty, staff, students and the public.
• Perform general clerical duties: filing, copying, scanning, shredding, mail duties.
• Distribute faxes for Enrollment and Student Services.
• Assist with maintenance and upkeep of Enrollment and Student Services areas.
• Serve as Unit Safety Officer for Enrollment and Student Services.
• Coordinate meetings and events; act as front desk contact.
• Provide community service and volunteer opportunities.

Skills

Front desk coordination

Customer service

Education

High School Diploma

Office experience 5+ years

Job description

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellentbenefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future. Being part of the TTUHSC team means being part of an innovative andsupportive community that empowers each individual to do their bestwork. Through our values-based culture, TTUHSC iscommitted to cultivating an exceptional workplace community with apositive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Performs routine administrative support or technical programassistance work. Works under moderate supervision with limitedlatitude for the use of initiative and independent judgment.

Major/Essential Functions

• Submits Driver Approval Request Forms and supplementaldocuments through the “Driver Approval System”
• Provide general information in response to in-person andtelephone inquiries from HSC faculty, staff, students and generalpublic
• Perform varied clerical duties including filing, copying,scanning, shredding, mail duties, etc.
• Distribute incoming and outgoing faxes for Enrollment andStudent Services departments.
• Assist with maintenance and upkeep of the areas withinEnrollment and Student Services.
• Serves as Unit Safety Officer Enrollment and StudentServices.
• Serves as primary contact for meeting and eventcoordination.
• Provides community service and volunteer opportunities.
• Maintain a consistent presence at the front desk to ensurecontinuous coverage, provide timely assistance, and support dailyfront desk operations.

Required Qualifications

Completion of high school or the equivalent. Five years officeexperience. Additional education may substitute for experience on ayear for year basis.

Preferred Qualifications

• Prior experience working within the TTU system, and familiaritywith internal policies and procedures.
• 2 years working as a front office coordinator, or similaradministrative role, in a fast-paced work environment.

Required Attachments

Cover Letter, Resume / CV

Optional Attachments

Professional/Personal Reference

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

19.00

Pay Grade Maximum

26.00

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

None

Shift

Day

Schedule Details

M-F, 8-5

Does this position work in a research laboratory?

No

Air Force Specialty Code

3A1X1, 8A200

Army Military Occupational Specialty Code

36B, 42A, 56M

Marine Military Occupational Specialty Code

0111

Navy Enlisted Classification Code

AZ, RP, YN

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.