24/7 Staffing Scheduler - Clerical Assistant II

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 32,000 - 42,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 (Scheduler) to coordinate staffing coverage for a 24/7 residential facility. The role emphasizes careful recordkeeping, scheduling, and communication to ensure proper staff levels across all shifts.

The position supports the Centralized Scheduling Office, requiring attendance and overtime management, with work on 2nd and 3rd shifts. PA residency and ability to perform essential job functions are required.

Qualifications

• Six months as Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) or Graduation from high school or an equivalent combination of experience and training.

Responsibilities

• Coordinate staffing schedules for state and contracted staff across all shifts, including weekends, holidays, overtime, and training activities.
• Maintain schedules, spreadsheets, reports, logs, attendance records, and overtime documentation to support staffing decisions.
• Communicate schedule changes, review staffing needs, and arrange overtime or staff reassignments to maintain coverage levels.
• Manage vacation selection processes, track leave usage, and maintain related documentation.

Skills

Scheduling coordination

Education

High school diploma

Job description

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 (Scheduler) to coordinate staffing coverage for a 24/7 residential facility. The role emphasizes careful recordkeeping, scheduling, and communication to ensure proper staff levels across all shifts.

The position supports the Centralized Scheduling Office, requiring attendance and overtime management, with work on 2nd and 3rd shifts. PA residency and ability to perform essential job functions are required.