Executive Office Assistant

Gizli Şirket; İzmit; Hybrid; TRY 120,000 - 240,000; Full time

Job summary

Gizli Şirket is seeking an experienced Executive Assistant to provide high-level administrative and organizational support to senior management. The role requires discretion, proactive communication, and a strong command of English.

You will manage calendars, arrange travel, handle correspondence, prepare reports and executive presentations, and coordinate cross-department tasks while maintaining confidentiality.

Qualifications

• Minimum 4 years of work experience as an Executive Assistant in a dynamic work environment.
• Excellent verbal and written communication skills and advanced in English.
• Excellent MS Office skills, especially and able to use ERP softwares.
• Competent in stakeholder management, impactful communication and collaboration.
• Contribute positively and proactively to new and changing situations.
• Well-developed organisational skills & attention to details.
• Live or willing to live in Kocaeli or Istanbul (Anatolian Side).

Responsibilities

• Providing high-level administrative support to managing executives
• Handling communications: screening calls, managing emails and responding on behalf of the executive when necessary and welcoming customers
• Overseeing vital records, collating data for reports, compiling expense reports, and crafting executive presentations
• Managing executives' schedules, arranging meetings, screening communications, and organizing all aspects of executive travel
• Demanding discretion in handling sensitive information and coordinating administrative tasks across departments

Skills

Communication skills

Discretion

Detail oriented

Stakeholder management

Organisational skills

Proactive attitude

Tools

MS Office

ERP software

Job description

We are currently seeking an experienced and highly organized Executive Assistant to provide high-level administrative and organizational support to senior management within a well-established and dynamic organization.

The ideal candidate will be a proactive, discreet and detail-oriented professional with strong communication skills, advanced English proficiency, and proven experience in supporting senior executives.

We are seeking for an “Executive Assistant” with the following qualifications:

Responsibilities;

• Providing high-level administrative support to managing executives
• Handling communications: screening calls, managing emails and responding on behalf of the executive when necessary and welcoming customers
• Overseeing vital records, collating data for reports, compiling expense reports, and crafting executive presentations
• Managing executives' schedules, arranging meetings, screening communications, and organizing all aspects of executive travel
• Demanding discretion in handling sensitive information and coordinating administrative tasks across departments

Qualifications;

• Minimum 4 years of work experience as a Executive Assistant in a dynamic work environment
• Great verbal and written communication skills and advanced in English
• Excellent MS Office skills especially and able to use ERP softwares
• Competent in stakeholder management, impactful communication and collaboration
• Contribute positively and pro-actively to new and changing situations
• Well-developed organisational skills & attention to details
• Live or willingness to live in Kocaeli or Istanbul (Anatolian Side)