Office Coordinator

MAVISOL IC ve DIS TIC. A.S.; Ümraniye; On-site; TRY 180,000 - 240,000; Full time

Job summary

MAVISOL IC ve DIS TIC. A.S. is seeking an Office Coordinator to manage day-to-day office operations in Ümraniye. You will handle correspondence, scheduling, filing, and support field sales management with documentation and travel arrangements.

The ideal candidate holds an associate or bachelor's degree in business, has advanced English, and resides on the Anatolian side of Istanbul. Prior admin experience and strong time-management are preferred.

Qualifications

• Associate's or Bachelor's degree in Business Administration or related field.
• Advanced level of English (written and spoken) is required.
• Must reside on the Anatolian side of Istanbul, and be eligible to work on-site.
• Experience in office management, secretarial, or administrative support preferred.

Responsibilities

• Manage the office's daily operations and ensure a well-organized, efficient workplace.
• Handle incoming and outgoing correspondence, calls, and general office communication.
• Organize and maintain filing systems for documents, contracts, and records.
• Provide administrative support to field managers, including documents, proposal, and order tracking.
• Schedule and coordinate meetings, appointments, and business travel arrangements.
• Track office supplies and coordinate procurement as needed.
• Support the organization of company events and internal activities.
• Report to the department manager.

Skills

Organizational skills

MS Office

Time management

Confidentiality

Team player

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

MS Word

MS Excel

Outlook

PowerPoint

Job description

Company Description:

The company specializes in the distribution of chemicals and allied products across multiple sectors, including life sciences and industrial applications. With a focus on quality, reliability, and regulatory compliance, the organization supplies ingredients and solutions to customers in personal care, food and nutraceuticals, pharmaceuticals, household and industrial cleaning, perfume and fragrance, and agricultural plant nutrition and protection. The company works closely with manufacturers and end users to deliver tailored chemical products that meet technical and commercial requirements. Team members benefit from a dynamic environment that values customer service, technical expertise, and long-term partnerships.

Role Description:

This position is responsible for the smooth day-to-day running of the office, managing correspondence and scheduling, and providing administrative and organizational support to management and field sales managers. Candidates will be evaluated according to their experience and competencies. The Office Coordinator is a full-time, on-site role based in Ümraniye.

Key Responsibilities

• Manage the office's daily operations and ensure a well-organized, efficient workplace.
• Handle incoming and outgoing correspondence, calls, and general office communication.
• Organize and maintain filing systems for documents, contracts, and records.
• Provide administrative support to field managers, including documents, proposal, and order tracking.
• Schedule and coordinate meetings, appointments, and business travel arrangements.
• Track office supplies and coordinate procurement as needed.
• Support the organization of company events and internal activities.
• Report to the department manager.

Skills & Competencies

• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Meticulous, detail-oriented, and reliable in written and verbal communication.
• Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Proactive, solution-oriented, and comfortable working as part of a team.
• Respectful of confidentiality and trustworthy in day-to-day work.

Requirements

• Associate's or Bachelor's degree in Business Administration, or a related field.
• Advanced level of English (written and spoken) is required.
• Must currently reside on the Anatolian side of Istanbul.
• Prior experience in an office management, secretarial, or administrative support role is preferred.
• Strong time-management and prioritization skills.
• Willing and solution-oriented approach to supporting field teams.