Executive Personal Assistant to Chairman

IMPETUS EXECUTIVE; Fatih; On-site; TRY 300,000 - 420,000; Full time

Job summary

IMPETUS EXECUTIVE is seeking an experienced Executive Personal Assistant to support the Chairman and Owner of a leading international holding company with operations in the UAE and Türkiye. The role requires discretion, superb organisation, and fluent English.

You will manage complex calendars, coordinate meetings with partners and stakeholders in Türkiye and internationally, handle travel logistics, and assist with personal affairs while maintaining strict confidentiality and a proactive,

Qualifications

• Fluent spoken and written English.
• Native or fluent Turkish.
• Minimum 5 years in EA/PA roles supporting senior executives.
• Experience supporting a Chairman/CEO or business owner preferred.
• Strong knowledge of Istanbul and ability to coordinate services city-wide.

Responsibilities

• Manage the Chairman’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings with partners, executives, advisors, and stakeholders.
• Prepare meeting schedules, agendas, and documentation.
• Handle business correspondence in both English and Turkish.
• Follow up on tasks and deadlines; liaise with offices and service providers in Türkiye and internationally.
• Organise domestic and international travel, hotels, transfers, and dining.
• Assist with personal affairs and family logistics in Türkiye; ensure confidentiality.

Skills

English fluency

Turkish native

5+ years experience

Executive support

Istanbul knowledge

Organisational skills

Time management

Confidentiality

Problem solving

Driving licence

Job description

We are looking for a highly experienced, discreet, and exceptionally well-organised Executive Personal Assistant to support the Chairman and Owner of a leading international holding company with a long-standing business presence in the UAE and Türkiye.

The Chairman is not Turkish, therefore fluent English is essential. The successful candidate will act as a trusted point of contact and will manage a broad range of the Chairman’s business and personal affairs in Türkiye, ensuring that everything runs smoothly, efficiently, and with the highest level of confidentiality.

This is a high-trust, hands-on position for someone who is proactive, solution-oriented, flexible, and comfortable managing multiple priorities on behalf of a senior executive and his family.

Key Responsibilities

Executive & Business Support

• Manage the Chairman’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings with business partners, executives, advisors, and other stakeholders.
• Prepare meeting schedules, agendas, and necessary documentation.
• Handle business correspondence in both English and Turkish.
• Follow up on business-related tasks and ensure deadlines and commitments are met.
• Coordinate with the Chairman’s offices, teams, advisors, and external service providers in Türkiye and internationally.
• Act as a reliable liaison between the Chairman and relevant people and organisations in Türkiye.

Travel & Lifestyle Management

• Organise domestic and international flights, hotels, transfers, restaurants, and other travel arrangements.
• Manage all Türkiye-related travel logistics for the Chairman.
• Coordinate last-minute changes and unexpected requests efficiently.
• Arrange and manage appointments, reservations, and personal engagements.

Personal & Family Assistance

• Support the Chairman with personal matters and day-to-day arrangements in Türkiye.
• When required, provide assistance with arrangements and logistics for the Chairman’s family.
• Coordinate with hotels, restaurants, medical professionals, service providers, household staff, and other relevant parties when necessary.
• Handle sensitive and confidential personal matters with complete discretion.

Candidate Profile

• Excellent spoken and written English is essential.
• Native or fluent Turkish.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, Private Assistant, Chief of Staff, or in a similar senior support role.
• Experience supporting a Chairman, CEO, business owner or senior executive is highly preferred.
• Strong knowledge of Istanbul and the ability to efficiently navigate and coordinate services across the city.
• Exceptional organisational and time-management skills.
• Excellent written communication skills in both English and Turkish.
• Highly proactive, resourceful, and solution-oriented.
• Comfortable handling confidential and sensitive information.
• Strong attention to detail and ability to anticipate needs before they arise.
• Able to work under pressure and manage changing priorities.
• Flexible with working hours when required by the Chairman’s schedule.
• Strong interpersonal and communication skills.
• Professional appearance and manner.
• Valid driving licence and ability to drive in Istanbul would be an advantage.

What We Are Looking For

This role requires much more than traditional administrative support. We are looking for someone who can become a trusted right hand to the Chairman in Türkiye — someone who takes ownership, follows through, protects confidentiality, and can independently solve problems without needing constant direction.

If you are highly organised, internationally minded, confident communicating in English, and enjoy working in a fast-paced environment where no two days are the same, we would be very interested in hearing from you.