Executive Office Assistant

Gizli Şirket; Pendik; On-site; TRY 180,000 - 300,000; Full time

Job summary

Gizli Şirket is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior management in Istanbul or Kocaeli. The role requires proactive, discreet professionals with strong English skills and a track record of supporting executives.

You will handle communications, manage schedules, and prepare presentations while ensuring confidentiality and efficiency in a fast-moving environment.

Qualifications

• Minimum 4 years of work experience as an Executive Assistant in a dynamic environment.
• Advanced English proficiency (verbal and written).
• Excellent MS Office skills and ability to use ERP software.

Responsibilities

• Provide high-level administrative support to senior executives.
• Screen calls and manage emails; respond on the executive's behalf and greet visitors.
• Prepare data for reports, compile expense reports, and craft executive presentations.
• Manage executives' calendars, arrange meetings, and coordinate travel arrangements.

Skills

Executive support

Advanced English

MS Office

ERP experience

Stakeholder management

Organisational skills

Tools

MS Office

ERP software

Job description

We are currently seeking an experienced and highly organized Executive Assistant to provide high-level administrative and organizational support to senior management within a well-established and dynamic organization.

The ideal candidate will be a proactive, discreet and detail-oriented professional with strong communication skills, advanced English proficiency, and proven experience in supporting senior executives.

We are seeking for an “Executive Assistant” with the following qualifications:

Responsibilities;

• Providing high-level administrative support to managing executives
• Handling communications: screening calls, managing emails and responding on behalf of the executive when necessary and welcoming customers
• Overseeing vital records, collating data for reports, compiling expense reports, and crafting executive presentations
• Managing executives' schedules, arranging meetings, screening communications, and organizing all aspects of executive travel
• Demanding discretion in handling sensitive information and coordinating administrative tasks across departments

Qualifications;

• Minimum 4 years of work experience as a Executive Assistant in a dynamic work environment
• Great verbal and written communication skills and advanced in English
• Excellent MS Office skills especially and able to use ERP softwares
• Competent in stakeholder management, impactful communication and collaboration
• Contribute positively and pro-actively to new and changing situations
• Well-developed organisational skills & attention to details
• Live or willingness to live in Kocaeli or Istanbul (Anatolian Side)