Maintenance jobs in United States
Senior/Executive, Yacht Management Administration
Innergy Consulting Pte.
Discover more opportunities than anywhere else. Find more jobs nowSenior Vessel Manager, Tankers - Operations & Dry-Dock Lead
Innergy Consulting Pte.
Connect with headhunters to apply for similar jobsMaintenance Engineer, Fire Protection Systems
Staffhub Group
Senior/Technical Superintendent (Bulkers)
Innergy Consulting Pte.
Container Vessel Manager: Operations & Safety Lead
Innergy Consulting Pte.
Vessel Manager (Container Vessel) - Sept 2025
Innergy Consulting Pte.
Senior Executive Yacht Management Administration
Job summary
A growing investment firm in Singapore seeks a meticulous Senior Executive for Yacht Management Administration. In this role, you will provide comprehensive support for yacht operations, including administrative tasks, operational coordination, and finance management. Ideal candidates should have at least 3 years of administrative experience, preferably within maritime sectors. Proficiency in Microsoft Office and a strong attention to detail are essential. You will also handle crew coordination and compliance matters effectively.
Qualifications
- At least 3 years of relevant administrative experience.
- Prior experience in maritime or yacht operations is an advantage.
- Familiarity with yachting or maritime terminology is a plus.
Responsibilities
- Provide administrative support for yacht operations.
- Coordinate yacht movement logistics and operational planning.
- Process invoices and track yacht expenditures.
- Arrange crew travel and maintain rotation schedules.
- Assist with safety compliance and documentation.
- Communicate with clients and stakeholders.
Skills
We are looking for a meticulous and proactive Senior Executive, Yacht Management Administration for a growing investment and asset management company with interests in maritime, logistics, and hospitality sectors. The Senior Executive will be responsible for providing comprehensive administrative support for yacht operations, including documentation, finance, logistics, crew and guest coordination, and compliance matters. The ideal candidate would have strong administrative experience and prior exposure to maritime or yacht operations.
Key Responsibilities
1) Administrative Support
- Track and renew crew certifications and medicals.
- Organize technical manuals, reports, and correspondence.
- Support with meeting agendas, minutes, and action follow-ups.
2) Operational Coordination
- Coordinate yacht movement logistics and regatta participation.
- Assist in voyage planning and seasonal itinerary preparation.
- Liaise with service providers, marinas, and agents.
- Manage maintenance and survey schedules.
3) Finance & Procurement
- Process invoices, quotes, and expense reports.
- Track yacht expenditures and reconcile budgets.
- Support procurement and delivery tracking.
- Help monitor monthly financials for assigned vessels.
4) Crew & Guest Support
- Arrange crew travel, accommodation, and onboarding.
- Maintain crew contact lists and rotation schedules.
- Assist in managing guest preferences, provisioning, and concierge needs.
- Prepare guest welcome packs, manifests, and cruise briefs.
5) Compliance & Safety
- Track regulatory deadlines and assist in HR support.
- Maintain documentation related to safety drills, inspections, and audits.
- Follow up on corrective actions from audits or surveys.
6) Client & Stakeholder Communication
- Handle routine updates, reporting, and client feedback.
- Prepare monthly status reports for owners.
- Serve as a liaison with vendors when required.
Requirements
- At least 3 years of relevant administrative experience.
- Prior experience in maritime or yacht operations is an advantage.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Familiarity with yachting or maritime terminology is a plus.
- Resourceful and ability to multi-task.
- Strong attention to detail and confidentiality.
To apply, please send your CV to samantha@innergy-consulting.com
We regret that only shortlisted candidates will be notified. Thank you for your understanding.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.