Warehouse Admin Assistant

Nutrition Asia Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading distribution company in Singapore is seeking a Warehouse Administrator to manage administrative tasks in the warehouse. Responsibilities include maintaining accurate inventory records, processing warehouse documents, coordinating dispatch with logistics, and ensuring compliance with audit requirements. Candidates should have a Diploma in Business Administration or Logistics, experience in a warehouse role, and proficiency in Microsoft Excel. The role requires attention to detail and the ability to work independently.

Qualifications

• Prior experience in a warehouse or logistics administrative role preferred.
• Good organizational and time management skills.
• Detail-oriented with the ability to work under minimal supervision.

Responsibilities

• Maintain accurate and up-to-date records of all inventories.
• Process and file key warehouse documents.
• Liaise with warehouse personnel for timely dispatch.
• Assist in scheduled stock takes and audits.

Skills

Organizational skills

Attention to detail

Time management

Proficiency in Microsoft Excel

Education

GCE 'O' Level or Diploma in Business Administration, Logistics, or related field

Tools

Oracle

NetSuite

Warehouse management systems

Job description

About the Company:

Nutrition Asia Group is an enterprising distribution business established in 2009, representing a range of high-quality sports nutrition and lifestyle products from the US, Europe, Australia and NZ. Nutrition Asia has expanded its business footprint aggressively over the past 5 years with operations in Singapore, Hong Kong, and Malaysia. We work and supply sport, fitness, grocery, and specialty channels and continue to grow into new and expanded areas.

Job Summary:

We are looking for a responsible and well-organized Warehouse Administrator to manage daily administrative tasks in the warehouse. This role supports smooth warehouse operations through accurate record-keeping, documentation, and coordination with internal teams and external vendors.

Key Responsibilities:

Inventory Accuracy & Lot Tracking

• Maintain accurate and up-to-date records of all inventories, including product quantities, batch/lot numbers, and expiry dates.
• Perform regular checks to ensure all system entries reflect physical stock, with particular focus on products with expiry sensitivity.
• Investigate and resolve inventory discrepancies in coordination with the warehouse team.

Documentation & System Updates

• Process and file key warehouse documents such as delivery orders, goods received notes (GRNs), and stock adjustment forms.
• Update the inventory management system with incoming and outgoing stock movements, including fulfilment, returns and write-offs.

Coordination & Fulfilment Support

• Liaise with warehouse personnel to ensure timely picking, packing, and dispatch based on system accuracy.
• Coordinate with transport and logistics providers to arrange collections and deliveries, ensuring documentation matches physical stock.

Stock Audits & Compliance

• Assist in scheduled and ad‑hoc stock takes, cycle counts, and expiry checks.
• Ensure all product handling and documentation processes meet audit and regulatory requirements, especially around product traceability.

Internal Communication

• Work closely with internal teams (sales, procurement, accounts) to support order fulfilment, restocking, and forward planning.
• Escalate any irregularities or potential stock risks (e.g., upcoming expiries) in a timely manner.
• Any ad‑hoc duties required or requested by the Warehouse Manager or Warehouse Supervisor.

Process Improvement

• Identify and suggest opportunities for process enhancements to improve inventory accuracy, reduce handling time, or minimize write‑off.

Operational Data Tracking

• Maintain a log of warehouse errors and discrepancies (e.g. picking/packing mistakes, mislabeling, stock variances) to support root‑cause analysis and continuous improvement efforts.
• Track recurring data issues or process gaps and report findings to the Warehouse Manager for corrective actions.

Requirements:

• GCE ‘O’ Level or Diploma in Business Administration, Logistics, or a related field.
• Prior experience in a warehouse or logistics administrative role preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Knowledge of Oracle, Netsuite is an advantage.
• Knowledge of warehouse or inventory management systems is an advantage.
• Good organizational and time management skills.
• Detail-oriented with the ability to work under minimal supervision.