[Urgent!] Purchasing Executive - West/ 5 days work/ Up to $3700

STAFFKING PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A logistics support company in Singapore seeks a detail-oriented individual for logistics coordination and procurement support. Responsibilities include managing logistics for various shipments, handling permit documentation, and ensuring compliance with regulations. The ideal candidate should have experience in procurement or supply chain management, strong communication skills, and the ability to thrive in a fast-paced environment. This role offers up to $3700 with performance bonuses.

Benefits

Performance Bonus

Qualifications

• Experience in procurement, sourcing, or supply chain management within FMCG or related industries.
• Ability to thrive in a fast-paced environment.
• Proficiency in Business Central or other procurement software is a plus.

Responsibilities

• Coordinate logistics arrangements for shipments.
• Prepare and manage permit-related documents.
• Process Purchase Invoices accurately in the system.
• Follow up with suppliers on required documents.
• Ensure compliance with internal policies and regulations.

Skills

Collaboration across departments

Strong communication skills

Analytical abilities

Negotiation skills

Tools

Business Central

Job description

Summary:

• Location: Boon Lay
• 5 days work
• Up to $3700
• Performance Bonus

Job Responsibilities:

1. Logistics Support

• Coordinate logistics arrangements for sea, air, and land shipments.
• Follow up with forwarders and suppliers regarding ETAs, delays, adjustments, and shipment discrepancies.
• Update shipment trackers and provide timely status updates to Procurement and relevant departments.
• Verify, receive, and file all transport documents, including invoices, packing lists, airway bills, and bills of lading.
• Assist buyers with delivery coordination and quantity verification as needed.

2. Permit & Documentation Management

• Prepare and submit permit-related documents through third-party agents.
• Ensure accurate and timely submission of all permits.
• Liaise with external permit vendors to facilitate smooth declaration processes.
• Maintain proper filing and record-keeping for all permit-related documentation.

3. Procurement Administrative Support

• Accurately process and upload Purchase Invoices (PI) in the system.
• Handle Purchase Order (PO) and Authorization Form (AF) tasks as required.
• Perform month-end checks for shipment and PI documentation.
• Request revised invoices, credit notes (CN), and debit notes (DN) from suppliers to resolve discrepancies.
• Maintain organized and accurate filing of all procurement-related documents.

4. Routine Follow-Up & Cross-Functional Support

• Follow up with suppliers on required documents, shipment status, and pending clarifications.
• Support warehouse, finance, and sales/CSO teams on procurement-related administrative matters.
• Escalate repeated issues or documentation discrepancies to the relevant buyer.

5. Compliance

• Ensure all logistics, permit, and procurement processes comply with internal policies and regulatory requirements.

Key Requirements:

• Ideally possesses experience in procurement, sourcing, or supply chain management within FMCG or related industries.
• Capable of thriving in a fast-paced environment and collaborating effectively across multiple departments.
• Proficiency in Business Central or other procurement software is a plus.
• Strong communication skills and bilingual proficiency.
• Self-motivated and results-driven, with strong analytical and negotiation abilities.

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We regret that only shortlisted candidates will be notified.
Staffking Pte Ltd (20C0358) | Boo Seng Hong (R25129172)