*URGENT!* Associate/Executive, Healthcare Operations (Up to $5k) #HFT

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A recruitment firm in Singapore is seeking an experienced administrative coordinator to support clinical and leadership meetings, manage complex calendars, and facilitate training initiatives. The ideal candidate should possess a diploma or degree, with at least 2 years of administrative experience in healthcare settings. Proficiency in Microsoft Office Suite, especially Excel, is essential. This role offers an opportunity to work in a fast-paced environment where you can contribute to the organization’s success.

Qualifications

• 2+ years of relevant administrative experience, preferably in healthcare settings.
• Ability to manage complex calendars and logistics for meetings.
• Experience in coordinating staff training and managing training records.

Responsibilities

• Maintain and update clinical staff rosters.
• Coordinate logistics for clinical and leadership meetings.
• Manage training records and facilitate Continuing Professional Education points.
• Liaise with vendors to resolve office maintenance issues.
• Conduct office orientations for new hires.

Skills

Strong proficiency in Microsoft Office Suite

Advanced Excel skills

Ability to work independently

Ability to work collaboratively

Education

Diploma/Degree in any discipline

Job description

Job Description:

Administrative Coordination & Meeting Management

• Maintain and update clinical staff rosters, including leave schedules and on‑call arrangements.
• Coordinate logistics for clinical and leadership meetings (scheduling, venues, minutes, follow‑ups).
• Manage complex leadership calendars to ensure effective time management.

Training & Development Support

• Coordinate staff training plans with internal and external partners.
• Manage training records, track and facilitate Continuing Professional Education (CPE) points.
• Document and report training progress; process EPIC system access requests.

Office & Facility Management

• Liaise with Facility Management, vendors, and CIFO to resolve office maintenance issues.
• Process bills and claims promptly for payment.
• Conduct office orientations for new hires, including safety and security briefings.
• Manage office access control across locations and support weekend community health events.

Requirements:

• Diploma/Degree in any discipline, 2+ years of relevant administrative experience, preferably in healthcare settings.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills.

For interested candidates, please submit your latest resume to [e-mail]

Jacqueline Fong Hsin Ting (R21103226)

Recruit Express Pte Ltd

Company Reg. No. 199601303W

EA License Number: 99C4599