(UP $2.6K) Temp Admin (contract management) - till 31 Jul

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing and recruitment firm in Singapore is seeking a Contract Management professional to develop templates and oversee the contract creation process. Responsibilities include ensuring compliance with internal guidelines and coordinating with the sales team. Applicants should possess at least a diploma, with knowledge of PivotTables and VLOOKUP being an advantage. The position operates Monday to Friday, with an attractive salary package up to $2.6K.

Qualifications

• Minimum qualification of a Diploma is required.
• Basic knowledge of PivotTables; familiarity with VLOOKUP is advantageous.

Responsibilities

• Develop and maintain standardized media confirmation templates.
• Ensure accurate recording of contract details in compliance with guidelines.
• Coordinate with sales team for inventory validation.
• Oversee end-to-end contract creation and bookings.
• Manage late amendments and cancellations.
• Verify signed contracts prior to campaign installation.
• Monitor upfront payment and outstanding payments.

Skills

Basic knowledge of PivotTables

Familiarity with VLOOKUP

Education

Diploma

Job description

• 7 months
• Location: Paya Lebar MRT
• Salary Range : UP $2.6K
• Working Days & Hours: Monday – Friday, 8:30am - 6pm

Responsibilities:

Contract Management

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details and rates are accurately recorded in ACE Hub/Broadsign in full compliance with internal guidelines.
• Coordinate with the sales team to validate inventory availability.
• Ensure the accuracy of all media confirmation submitted.
• Oversee and execute the end-to-end creation of contracts and bookings for the entire Media team.
• Manage Reservation, Amendments, Late Amendments/Cancellations, and Late Cancellations/Compensation Contracts.
• Verify all signed contracts prior to campaign installation.
• Monitor 100% Upfront Payment and address outstanding payments.
• Ensure sales/marketing team obtain In-Principle Approval (IPA) for unsigned contracts prior to campaign commencement.

Other Duties:

• Creation of new media space, inventory, type and package
• Administer and maintain ACE Hub modules, e.g. Company Master, Campaign Master, Media Inventory, Media Type, Contracts, Billings, and Credit Notes.
• Conduct training sessions for internal teams and stakeholders on ACE Hub functionalities and best practices.
• Initiate and manage requests related to Digital Services Management (DSM) and Identity Management (IdMS).
• Support and execute ad-hoc projects and tasks as assigned.

Requirements:

• Minimum qualification: Diploma
• Basic knowledge of PivotTables; familiarity with VLOOKUP is an advantage

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOL job application platform.

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