Administrative Assistant

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading academic institution in Singapore seeks a Temporary Administrative Assistant on a six-month contract. You will provide essential financial and administrative support for effective grant management, ensuring compliance and reporting standards are met. Key responsibilities include preparing financial reports, managing audits, and daily financial administration. Ideal candidates should possess a diploma and have at least one year of relevant experience, preferably in academic or grant-funded environments. Proficiency in financial systems and Microsoft Excel is essential.

Qualifications

• At least 1 year of financial administration experience.
• Experience in academic, research, or grant-funded environments preferred.
• Familiarity with financial systems and proficiency in Microsoft Excel.

Responsibilities

• Prepare financial reports for grantors in line with requirements.
• Support grant audits by compiling necessary documentation.
• Manage day-to-day financial administration including budget tracking.

Skills

Financial administration experience

Analytical skills

Attention to detail

Familiarity with financial systems

Microsoft Excel proficiency

Education

Diploma in relevant field

Degree in relevant field

Job description

Job Title: Temporary Administrative Assistant

Posting Start Date: 13/01/2026

Job Description

The Centre for International Law (CIL) invites applications for a Temporary Administrative Assistant position on a six (6) month fixed-term contract. The incumbent will provide financial and administrative support to ensure effective grant management, compliance, and reporting.

Responsibilities

• Prepare accurate and timely financial reports for grantors in line with reporting requirements and deadlines.
• Support grant audits by compiling and submitting required financial documentation and evidence to grantors and auditors.
• Manage day-to-day financial administration, including budget tracking, virements, procurement processes, claims verification, and travel expenditure monitoring.
• Perform budgets and expenditure reconciliations, investigate variances, and recommend corrective actions.
• Prepare internal financial reports and management updates, providing data-driven insights to support decision-making.
• Support financial year-end closing processes by ensuring transactions, reconciliations, and documentation are completed accurately and on schedule.
• Liaise with auditors to ensure complete, accurate, and compliant financial records are provided.
• Handle ad-hoc finance-related tasks and provide operational support to maintain smooth Centre functions.

Qualifications

• Diploma with at least 1 year of financial administration experience; degree is an advantage.
• Experience in academic, research, or grant-funded environments preferred.
• Familiar with financial systems and Microsoft Excel.
• Strong analytical skills with attention to detail.

More Information

Location: Bukit Timah Campus

Organization: Centre for International Law

Department: Centre for International Law

Employee Referral Eligible: No

Job requisition ID: 31417