Site Administration & Public Relations Officer (Construction) | Up to $3.3K | 5 Days | Seletar [...]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading human resources advisory firm is seeking a Site Admin cum PRO to assist in administrative tasks and ensure smooth project operations. The candidate will report to the Project Manager and is responsible for managing salaries, office supplies, and handling documentation for audits. Required qualifications include a WSQ or qualified Admin cert and at least 5 years of experience in an administration role. This position is based in Singapore and offers a salary range of $2600 to $3300.

Qualifications

• At least 1 WSQ cert or qualified Admin cert required.
• Minimum 5 years of experience in an administrative position.
• Strong communication skills to liaise with internal and external parties.

Responsibilities

• Report directly to the Project Manager.
• Maintain organization charts and monthly project reports.
• Answer incoming calls and manage office supplies.
• Handle monthly salaries, payments, and financial documentation.
• Ensure timely endorsement and filing of site correspondence.

Skills

WSQ cert or qualified Admin cert

5 years' experience in administrative roles

Attention to detail

Communication skills

Conflict resolution

Tools

Purchase Order systems

Software for managing salary and payroll

Job description

Site Admin cum PRO

• Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm, Saturday may need to work half day depends on project (Can claim OT)
• Office at City Hall, Project at Seletar
• Salary: $2600 to $3300
• At least 1 WSQ cert / qualified Admin cert & 5 years’ experience

Interested applicants can also send your resume to [e-mail] and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Site Admin cum PRO role

Job scope

• Direct report to Project Manager.
• Updating every quarterly on all organization charts, project directory and weather and manpower records for monthly project report submission.
• Attentive to answer and screen all incoming calls, raise Purchase Orders for all stationery, manage site office supplies and equipment like online printers, scanners, wifi, staff computers and communicate with the office HR department for assistance whenever necessary.
• Handle worker's monthly salary, supplier’s payment, monthly petty cash, preparing site working pass, induction records, assist in preparing correspondence to project consultants, clients, sub-contractors, filing of all delivery orders and documents in a systematic order for annual site and government audits.
• Handle site staff's monthly timesheet, leave application, OT application and approval and onboarding for new staff.
• Circulate to site staff site correspondence and ensuring their timely endorsement and filing to meet company’s ISO requirement.
• Understanding worker's pay policy.
• Prepare, process and complete worker's salary by deadline to ensure accuracy and timely submission to HQ.
• Updates foreign worker’s address to ensure workers have proper registered address, ensure workers attend courses as scheduled, ensure proper handling of work permit card & passport.
• To assist in arranging workers dormitory, transportation for the workers.
• Able to assist site staff in ordering of hardware materials and keep proper records ie requisition form and DO.
• To manage and resolve conflicts, feedback and complaints pertaining to project.
• Liaison between internal and external party for any projects issues.
• Coordinate with clients, residents, government bodies and any party as directed.
• Prepare circulars, letters, notices and updates on work progress.
• Attend meeting or dialogue sessions when necessary.
• To report and obtain Management approval/permission for any proposal of action plan pertaining to project matter.
• Coordinate and prepare site staff and workers courses.
• Ensure proper filling for all documents.
• Assist other general administrative support to the project team.
• Perform other duties as assigned.