Site Admin Assistant

Mun Siong Engineering; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

Mun Siong Engineering in Singapore is seeking a Site Administrative Assistant to provide comprehensive administrative support to staff and workers, manage attendance records, and plan overtime in timesheets.

You will handle training schedules, liaise with stakeholders, maintain records, and support special projects. Travel to various locations may be required; training will be provided and you will work both independently and as part of a team.

Qualifications

• Experience as a Site Administrative Assistant or similar in engineering/construction preferred.
• Strong organizational and time-management abilities to meet deadlines.
• Excellent communication and interpersonal skills with stakeholders at all levels.

Responsibilities

• Update attendance records and plan overtime in timesheets.
• Handle petty cash claims, training schedules, and training requests.
• Serve as primary contact for internal and external queries.
• Provide logistical support for projects and events as needed.
• Maintain administrative records and databases accurately.
• Assist with ad-hoc tasks; on-the-job training will be provided.

Skills

Organizational skills

Time management

Communication

MS Office

Data entry

Tools

MS Office Suite

Job description

Key Responsibilities:

• Provide comprehensive administrative support to staff and workers, including updating attendance records and planning overtime in timesheets.
• Handle various administrative duties such as petty cash claims, training schedules, and training requests.
• Serve as the primary point of contact for both internal and external queries, ensuring efficient and effective communication.
• Provide logistical and administrative support for special projects and events as needed.
• Maintain and update administrative records and databases accurately.
• Assist with any ad-hoc tasks and assignments as required.
• On-the-job training will be provided

Requirements:

• Must be willing to travel to various locations
• Proven experience as a Site Administrative Assistant or in a similar administrative role, preferably within the engineering or construction industry.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills to effectively interact with stakeholders at all levels.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and other relevant software.
• High attention to detail and accuracy in record-keeping and data management.
• Ability to work independently as well as collaboratively in a team environment.