Site Administrator

Rite Engineering Company; Singapore; On-site; SGD 30,000 - 54,000; Full time

Job summary

Rite Engineering Company is seeking an organised administrative assistant to support on-site and project teams. You will manage records, coordinate documentation, and assist with procurement and invoicing tasks while ensuring confidentiality.

Strong MS Office skills, attention to detail, and the ability to handle multiple tasks and deadlines are essential. Experience with construction projects is an advantage, and you will liaise across head office and site teams to keep operations running

Qualifications

• Relevant administrative experience. Experience supporting construction projects is an advantage.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to maintain accurate records and organise documents effectively.
• Good communication and coordination skills.
• Able to manage multiple tasks and meet deadlines.
• Careful with details and able to handle confidential information responsibly.

Responsibilities

• Provide administrative support to the site and project teams.
• Maintain site records, filing systems and project correspondence.
• Compile attendance records, timesheets and manpower reports.
• Coordinate site access applications, onboarding documents and induction arrangements.
• Assist with purchase requisitions, delivery orders, invoices and petty cash records.
• Arrange meetings, prepare minutes and follow up on administrative matters.
• Track office supplies and coordinate site office facilities and equipment.
• Liaise with the head office, subcontractors and suppliers on administrative requirements.
• Assist with document submissions and project handover records.

Skills

Attention to detail

Multitasking

Confidential information handling

Communication

Coordination

Documentation

Tools

Microsoft Excel

Microsoft Word

Job description

Responsibilities

• Provide administrative support to the site and project teams.

• Maintain site records, filing systems and project correspondence.

• Compile attendance records, timesheets and manpower reports.

• Coordinate site access applications, onboarding documents and induction arrangements.

• Assist with purchase requisitions, delivery orders, invoices and petty cash records.

• Arrange meetings, prepare minutes and follow up on administrative matters.

• Track office supplies and coordinate site office facilities and equipment.

• Liaise with the head office, subcontractors and suppliers on administrative requirements.

• Assist with document submissions and project handover records.

Requirements

• Relevant administrative experience. Experience supporting construction projects is an advantage.

• Proficient in Microsoft Office, particularly Excel and Word.

• Able to maintain accurate records and organise documents effectively.

• Good communication and coordination skills.

• Able to manage multiple tasks and meet deadlines.

• Careful with details and able to handle confidential information responsibly.