Admin Assistant (Construction)

Private Advertiser; Singapore; On-site; SGD 22,000 - 40,000; Full time

Job summary

Private Advertiser in Singapore is seeking an Administration/Construction Admin Officer to provide clerical support for the construction department and project sites. You will manage workers’ work passes, renewals and related documentation, and coordinate daily arrangements to ensure smooth site operations.

The role requires meticulous records, strong coordination, and the ability to work independently. Proficiency in MS Office (Excel/Word) is essential for data entry and document management.

Qualifications

• Requires prior construction administration experience.
• Experience handling construction workers’ work passes and related admin is a plus.
• Diploma or Bachelor's degree in Business Administration, Management or related field.
• Proficient in Microsoft Office, especially Excel and Word.
• Meticulous, well-organised and able to maintain accurate records.
• Good coordination and communication skills.
• Able to work independently and take initiative.

Responsibilities

• Provide administrative and clerical support to the construction department and project sites.
• Handle workers’ work pass applications, renewals, cancellations and related documentation.
• Manage workers’ daily arrangements, including flight bookings, course registrations, dormitory arrangements and other work-related matters.
• Maintain accurate records of workers’ documents, attendance and employment details.
• Coordinate with site teams and relevant departments on workers’ administrative matters.
• Perform data entry, filing and document management.
• Handle phone calls, emails and other correspondence.
• Assist with other ad-hoc duties assigned by the manager.

Skills

Coordination

Communication

Initiative

Independent worker

Education

Diploma or Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Excel

Word

Job description

Job Responsibilities

• Provide administrative and clerical support to the construction department and project sites.
• Handle workers’ work pass applications, renewals, cancellations and related documentation.
• Manage workers’ daily arrangements, including flight bookings, course registrations, dormitory arrangements and other work-related matters.
• Maintain accurate records of workers’ documents, attendance and employment details.
• Coordinate with site teams and relevant departments on workers’ administrative matters.
• Perform data entry, filing and document management.
• Handle phone calls, emails and other correspondence.
• Assist with other ad-hoc duties assigned by the manager.

Job Requirements

• Prior experience in construction administration is required.
• Experience handling construction workers’ work passes and related administrative matters is preferred.
• Diploma or Bachelor’s degree in Business Administration, Management or a related field.
• Proficient in Microsoft Office, especially Excel and Word.
• Meticulous, well-organised and able to maintain accurate records.
• Good coordination and communication skills.
• Able to work independently and take initiative.