Admin Assistant

UNI-FLEX TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 26,000 - 42,000; Full time

Job summary

UNI-FLEX TECHNOLOGY PTE. LTD. in Singapore is seeking a detail-oriented Administrative Assistant to support project teams with daily admin tasks and documentation.

You will manage filing, data entry, correspondence, and office operations, ensuring accuracy and timely delivery. Proficiency in MS Office and strong organizational skills are essential as you coordinate with clients, suppliers, and internal stakeholders.

Qualifications

• Minimum qualification: GCE 'N' Level, GCE 'O' Level, Diploma, or equivalent.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word/Excel/Outlook).
• Able to multitask, organize, and meet deadlines.

Responsibilities

• Perform general administrative and clerical duties, including filing, photocopying, scanning, data entry, and document management.
• Prepare, update, and maintain project-related documents, records, reports, and correspondence.
• Assist with preparation of quotations, purchase orders, invoices, delivery orders, and other relevant documents.
• Coordinate with project managers, site supervisors, subcontractors, suppliers, and clients on administrative matters.
• Maintain proper filing and documentation of contracts, drawings, work orders, permits, and project records.
• Assist in tracking project documentation, material deliveries, and outstanding administrative matters.
• Handle incoming calls, emails, and general enquiries professionally.
• Assist with staff attendance records, leave applications, timesheets, and other HR-related administrative tasks when required.
• Support the submission and follow-up of documents to clients, consultants, main contractors, and relevant authorities, where applicable.
• Perform any other administrative duties as assigned by the management.

Skills

Attention to detail

Time management

Organizational skills

Written and verbal communication

Multitasking

Independent work

Teamwork

Education

GCE 'O' Level or Diploma

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Key Responsibilities

• Perform general administrative and clerical duties, including filing, photocopying, scanning, data entry, and document management.
• Prepare, update, and maintain project-related documents, records, reports, and correspondence.
• Assist with the preparation of quotations, purchase orders, invoices, delivery orders, and other relevant documents.
• Coordinate with project managers, site supervisors, subcontractors, suppliers, and clients on administrative matters.
• Maintain proper filing and documentation of contracts, drawings, work orders, permits, and project records.
• Assist in tracking project documentation, material deliveries, and outstanding administrative matters.
• Handle incoming calls, emails, and general enquiries professionally.
• Assist with staff attendance records, leave applications, timesheets, and other HR-related administrative tasks when required.
• Support the submission and follow-up of documents to clients, consultants, main contractors, and relevant authorities, where applicable.
• Perform any other administrative duties as assigned by the management.

Job Requirements

• Minimum GCE 'N' Level, GCE 'O' Level, Diploma, or equivalent qualification.
• Previous experience in administration is preferred. Candidates with experience in the construction industry will have an added advantage.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Good organizational, documentation, and time-management skills.
• Good written and verbal communication skills.
• Able to multitask, work independently, and meet deadlines.
• Meticulous, responsible, and willing to learn.
• A positive working attitude and good teamwork skills.
• Able to communicate and coordinate effectively with internal and external parties.