Site Administrator

RITE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 26,000 - 37,000; Full time

Job summary

RITE ENGINEERING PTE. LTD. is seeking an organized administrative support professional to assist site and project teams in Singapore. The role involves maintaining site records, coordinating inductions, processing requisitions, and managing correspondence with subcontractors and suppliers.

The ideal candidate will have strong MS Office skills, meticulous record-keeping abilities, and the capacity to handle multiple tasks while meeting deadlines in a construction environment.

Qualifications

• Relevant administrative experience; construction project support is a plus.
• Proficient in Microsoft Office, especially Excel and Word.
• Ability to maintain accurate records and organize documents.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Detail-oriented and able to handle confidential information responsibly.

Responsibilities

• Provide administrative support to the site and project teams.
• Maintain site records, filing systems and project correspondence.
• Compile attendance records, timesheets and manpower reports.
• Coordinate site access applications, onboarding documents and induction arrangements.
• Assist with purchase requisitions, delivery orders, invoices and petty cash records.
• Arrange meetings, prepare minutes and follow up on administrative matters.
• Track office supplies and coordinate site office facilities and equipment.
• Liaise with the head office, subcontractors and suppliers on administrative requirements.
• Assist with document submissions and project handover records.

Skills

Communication

Coordination

Time management

Confidentiality

Tools

Microsoft Office

Excel

Word

Job description

Responsibilities

• Provide administrative support to the site and project teams.

• Maintain site records, filing systems and project correspondence.

• Compile attendance records, timesheets and manpower reports.

• Coordinate site access applications, onboarding documents and induction arrangements.

• Assist with purchase requisitions, delivery orders, invoices and petty cash records.

• Arrange meetings, prepare minutes and follow up on administrative matters.

• Track office supplies and coordinate site office facilities and equipment.

• Liaise with the head office, subcontractors and suppliers on administrative requirements.

• Assist with document submissions and project handover records.

Requirements

• Relevant administrative experience. Experience supporting construction projects is an advantage.

• Proficient in Microsoft Office, particularly Excel and Word.

• Able to maintain accurate records and organise documents effectively.

• Good communication and coordination skills.

• Able to manage multiple tasks and meet deadlines.

• Careful with details and able to handle confidential information responsibly.