Site Admin Assistant

Mun Siong Engineering Limited; Singapore; On-site; SGD 20,000 - 31,000; Full time

Job summary

Mun Siong Engineering Limited in Singapore is seeking a Site Administrative Assistant to provide comprehensive administrative support to staff and workers, including updating attendance records and planning overtime in timesheets.

You will handle petty cash claims, training schedules and requests, act as the primary contact for internal and external queries, and support projects and events with accurate records.

Qualifications

• Willingness to travel to various sites and locations.
• Proven experience in administrative roles, preferably in engineering/construction.
• Strong organizational and time management abilities with task prioritization skills.
• Excellent written and verbal communication with stakeholders at all levels.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and related software.
• High attention to detail and accuracy in records and data management.
• Ability to work both independently and in a team.

Responsibilities

• Provide comprehensive administrative support to staff and workers, including attendance updates and overtime planning.
• Handle petty cash claims, training schedules and training requests.
• Serve as the primary point of contact for internal and external queries, ensuring efficient communication.
• Provide logistical and administrative support for special projects and events as needed.
• Maintain and update administrative records and databases accurately.
• Assist with ad-hoc tasks and assignments as required.
• On-the-job training will be provided.

Skills

Travel willingness

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Independent work

Team collaboration

Tools

Microsoft Office

Job description

Key Responsibilities

• Provide comprehensive administrative support to staff and workers, including updating attendance records and planning overtime in timesheets.
• Handle various administrative duties such as petty cash claims, training schedules, and training requests.
• Serve as the primary point of contact for both internal and external queries, ensuring efficient and effective communication.
• Provide logistical and administrative support for special projects and events as needed.
• Maintain and update administrative records and databases accurately.
• Assist with any ad-hoc tasks and assignments as required.
• On-the-job training will be provided

Requirements

• Must be willing to travel to various locations
• Proven experience as a Site Administrative Assistant or in a similar administrative role, preferably within the engineering or construction industry.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills to effectively interact with stakeholders at all levels.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and other relevant software.
• High attention to detail and accuracy in record-keeping and data management.
• Ability to work independently as well as collaboratively in a team environment.