Admin Assistant

CHINA WEALTH EQUIPMENT PTE. LTD.; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

China Wealth Equipment Pte. Ltd. in Singapore is looking for an Administrative Assistant to support daily office operations.

You will handle invoicing, procurement, inventory, and distribution of office supplies, and assist visitors and calls, ensuring smooth reception and workflow. The role requires a Diploma or equivalent and at least 1 year of admin experience, preferably in construction, engineering, or industrial sectors.

Qualifications

• Diploma or equivalent qualification.
• At least 1 year of admin or office support experience, construction/engineering/industrial background is a plus.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Familiar with data entry, filing, and invoice tracking processes.
• Detail-oriented, well-organized, and able to manage multiple tasks.
• Proactive team player with a positive working attitude.

Responsibilities

• Prepare and issue electronic or hardcopy invoices to customers.
• Manage procurement, inventory, and distribution of office supplies.
• Handle incoming calls, direct to appropriate personnel, greet visitors.
• Perform daily administrative duties: printing, photocopying, scanning, filing, binding.
• Coordinate receipt, recording, and dispatch of courier parcels.
• Compile and summarize employees' overtime records for payroll.
• Assist Sales and Project teams with document preparation and filing.
• Perform other ad hoc administrative duties as assigned.

Skills

Microsoft Office

Organizational skills

Communication

Education

Diploma or equivalent

Tools

Excel

Word

Outlook

Job description

Key Responsibilities

• Prepare and issue electronic or hardcopy invoices to customers.
• Manage the procurement, inventory, and distribution of office supplies to ensure sufficient stock levels.
• Handle incoming calls, direct them to the appropriate personnel, and greet and assist visitors and clients.
• Perform daily administrative duties, including printing, photocopying, scanning, filing, and document binding.
• Coordinate the receipt, recording, and dispatch of courier parcels.
• Compile and summarize employees' overtime records to support monthly payroll processing.
• Assist the Sales and Project teams with document preparation, filing, and other administrative support.
• Perform other ad hoc administrative duties as assigned by the supervisor or management

Requirements

• Diploma or equivalent qualification.
• At least 1 year of experience in an administrative or office support role. Experience in the construction, engineering, or industrial industry will be an advantage.
• Proficient in Microsoft Office applications (Excel, Word, and Outlook).
• Familiar with basic data entry, document filing, and invoice tracking processes.
• Detail-oriented, well-organized, and able to manage multiple tasks effectively.
• A responsible, proactive team player with a positive working attitude.