Site Admin cum PRO

CHINA HARBOUR ENGINEERING COMPANY LTD SINGAPORE BRANCH; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

CHINA HARBOUR ENGINEERING COMPANY LTD SINGAPORE BRANCH is seeking a proactive Site Administration Executive to support construction operations on site. You will handle general admin tasks, manage petty cash, coordinate procurement, and maintain records for staff, workers and subcontractors.

The role requires at least 2 years of relevant experience, proficiency in Microsoft Office, and strong organizational and communication skills.

Qualifications

• Minimum GCE 'O' Level or equivalent; Diploma in Business Administration, Communications or related field is an advantage.
• At least 2 years of relevant site administration experience.
• Proficient in Microsoft Office.
• Good organizational, multitasking and time management skills.
• Excellent interpersonal and communication skills.
• Familiarity with basic accounting, procurement and administrative procedures.
• Able to work independently in a fast-paced construction site environment.
• Available to commence work at short notice.

Responsibilities

• Handle general site admin duties: calls, stationery, site office maintenance, and attendance checking via time management system.
• Manage staff and project petty cash claims, reimbursements and admin expenses.
• Coordinate site materials ordering, office supplies and procurement.
• Maintain records of project staff, workers and subcontractors, including attendance and leave.
• Handle filing, documentation and correspondence; maintain retrievable records.
• Serve as main contact for public and community enquiries, feedback and complaints.
• Prepare and distribute public notices, newsletters and other communications.
• Coordinate community engagement activities, stakeholder meetings, visitors, events.
• Liaise with government agencies, Head Office and project departments.
• Provide admin and public relations support to the Project Manager and site team.
• Perform other ad-hoc duties as assigned by management.

Skills

Microsoft Office

Time management

Communication skills

Interpersonal skills

Organizational skills

Education

GCE O-Level or equivalent

Diploma in Business Administration/Communications

Job description

Job Responsibilities:

• Handle general site administrative duties, including phone calls, stationery, site office maintenance and attendance checking through the time management system.
• Manage staff and project petty cash claims, reimbursements and administrative expenses.
• Coordinate site construction materials ordering, office supplies and general procurement requirements.
• Maintain updated records of project staff, workers and subcontractors, including attendance, leave and site access arrangements.
• Handle filing, documentation and correspondence, ensuring records are properly maintained and easily retrievable.
• Serve as the main point of contact for public and community enquiries, feedback and complaints related to the project.
• Prepare and distribute public notices, newsletters and other communication materials.
• Coordinate community engagement activities, stakeholder meetings, visitors and project events.
• Liaise with government agencies, neighbouring stakeholders, Head Office and relevant project departments.
• Provide administrative and public relations support to the Project Manager and site team.
• Perform other ad-hoc duties as assigned by management.

Job Requirements:

• Minimum GCE 'O' Level or equivalent; Diploma in Business Administration, Communications or related field is an advantage.
• Minimum 2 years of relevant experience, preferably with main contractor companies.
• Proficient in Microsoft Office.
• Good organizational, multitasking and time management skills.
• Excellent interpersonal and communication skills.
• Familiarity with basic accounting, procurement and administrative procedures.
• Positive working attitude, responsible and team-oriented.
• Able to work independently in a fast-paced construction site environment.
• Able to commence work at short notice.