Site Admin

IJM CONSTRUCTION SDN. BHD. (SINGAPORE BRANCH); Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

IJM Construction Sdn. Bhd.

(Singapore Branch) seeks a proactive site administrator to support day-to-day office operations on the construction site, coordinate procurement activities, and maintain comprehensive project documentation. You will serve as the document-control focal point, liaising with consultants, subcontractors, suppliers, authorities, and internal stakeholders while assisting with communications to neighboring residents and the community.

Qualifications

• Diploma in Business Administration, Construction Management or a related field.
• Minimum 2 years of experience in site administration and document control.
• Good organizational, communication and interpersonal skills, with the ability to manage multiple tasks.
• Candidate with construction site experience will have an added advantage.

Responsibilities

• Provide administrative support to ensure smooth and efficient site office operations.
• Coordinate procurement activities, including purchase requisitions, purchase orders, quotations, and delivery follow-ups.
• Manage and maintain project documents, drawings, submissions, correspondence, and records in accordance with company procedures.
• Serve as the focal point for document control, ensuring timely distribution, filing, tracking, and retrieval of project information.
• Liaise with consultants, subcontractors, suppliers, authorities, and internal stakeholders on administrative and documentation matters.
• Support public relations and stakeholder engagement activities, including handling enquiries and coordinating communications with neighboring residents and the community.
• Arrange meetings, prepare minutes, and maintain project administrative records.
• Monitor and update project trackers, registers, and reports to support project execution and compliance requirements.
• Maintain office supplies, site records, and general office administration functions.
• Perform other administrative, procurement, document control, and stakeholder coordination duties as assigned by the Project Manager.

Skills

Administrative support

Procurement coordination

Document control

Stakeholder coordination

Communication skills

Organizational skills

Education

Diploma in Business Administration/Construction Management

Job description

Job Description

• Provide administrative support to ensure smooth and efficient site office operations.
• Coordinate procurement activities, including purchase requisitions, purchase orders, quotations, and delivery follow-ups.
• Manage and maintain project documents, drawings, submissions, correspondence, and records in accordance with company procedures.
• Serve as the focal point for document control, ensuring timely distribution, filing, tracking, and retrieval of project information.
• Liaise with consultants, subcontractors, suppliers, authorities, and internal stakeholders on administrative and documentation matters.
• Support public relations and stakeholder engagement activities, including handling enquiries and coordinating communications with neighboring residents and the community.
• Arrange meetings, prepare minutes, and maintain project administrative records.
• Monitor and update project trackers, registers, and reports to support project execution and compliance requirements.
• Maintain office supplies, site records, and general office administration functions.
• Perform other administrative, procurement, document control, and stakeholder coordination duties as assigned by the Project Manager.

Requirements

• Diploma in Business Administration, Construction Management or a related field.
• Minimum 2 years of experience in site administration and document control.
• Good organizational, communication and interpersonal skills, with the ability to manage multiple tasks.
• Candidate with construction site experience will have an added advantage