Site Admin Assistant

OHM ENGINEERING PTE LTD; Singapore; On-site; SGD 26,000 - 42,000; Full time

Job summary

OHM ENGINEERING PTE LTD is seeking a Site Administrative Assistant to provide essential administrative support at project sites across locations. The role focuses on attendance updates, overtime planning, scheduling trainings, and handling queries with strong organizational and communication skills.

Travel to various sites is required, and training will be provided to ensure smooth operations. Ideal candidates are detail-oriented, proficient in Microsoft Office, and comfortable working

Qualifications

• Proven experience as Site Administrative Assistant or similar in engineering/construction.
• Willingness to travel to multiple locations.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient with Microsoft Office and related software.
• Detail-oriented with accurate record-keeping.

Responsibilities

• Provide administrative support including updating attendance and planning overtime in timesheets.
• Handle petty cash claims, training schedules and training requests.
• Serve as main contact for internal and external queries.
• Provide logistical support for special projects and events.
• Maintain administrative records and databases.
• Assist with ad-hoc tasks.
• On-the-job training will be provided.

Skills

Administrative support

Time management

Communication

Organizational skills

Tools

Microsoft Office

Excel

PowerPoint

Job description

Key Responsibilities:

• Provide comprehensive administrative support to staff and workers, including updating attendance records and planning overtime in timesheets.
• Handlemvarious administrative duties such as petty cash claims, training schedules, and training requests.
• Serve as the primary point of contact for both internal and external queries, ensuring efficient and effective communication.
• Provide logistical and administrative support for special projects and events as needed.
• Maintain and update administrative records and databases accurately.
• Assist with any ad-hoc tasks and assignments as required.
• On-the-job training will be provided

Requirements:

• Must be willing to travel to various locations
• Proven experience as a Site Administrative Assistant or in a similar administrative role, preferably within the engineering or construction industry.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills to effectively interact with stakeholders at all levels.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and other relevant software.
• High attention to detail and accuracy in record-keeping and data management.
• Ability to work independently as well as collaboratively in a team environment.