PROJECT ADMIN

FAR EAST FACADE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

FAR EAST FACADE (SINGAPORE) PTE. LTD. is seeking an organized project admin to support the project management team in Singapore. You will maintain files, prepare reports, coordinate meetings, and liaise with internal and external stakeholders to ensure smooth project execution.

Your role emphasizes accuracy, timeliness, and clear communication as you help drive continuous improvement of project processes and best practices within a dynamic construction environment.

Qualifications

• Minimum 2 years of experience in an administrative or project support role, preferably within the construction industry.
• Strong organizational and time management skills, with the ability to multitask, prioritize tasks, and manage competing deadlines effectively.
• Excellent verbal and written communication skills, with strong interpersonal abilities and the capacity to collaborate with diverse stakeholders.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to work effectively under pressure, adapt to changing priorities, and consistently meet deadlines.
• Strong attention to detail, with a commitment to maintaining accuracy and ensuring high-quality work.

Responsibilities

• Organize and maintain project files, schedules, records, and documentation to ensure accuracy and accessibility.
• Assist in preparing project reports, presentations, progress updates, and other project-related documentation.
• Coordinate project meetings, prepare agendas, record meeting minutes, and follow up on action items to ensure timely completion.
• Provide administrative and operational support to the project management team to facilitate smooth project execution.
• Liaise with internal teams, external stakeholders, and vendors to gather information, coordinate activities, and resolve project-related issues.
• Support the implementation and continuous improvement of project management processes, procedures, and best practices.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Multitasking

Attention to detail

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Key Responsibilities

• Organize and maintain project files, schedules, records, and documentation to ensure accuracy and accessibility.
• Assist in preparing project reports, presentations, progress updates, and other project-related documentation.
• Coordinate project meetings, prepare agendas, record meeting minutes, and follow up on action items to ensure timely completion.
• Provide administrative and operational support to the project management team to facilitate smooth project execution.
• Liaise with internal teams, external stakeholders, and vendors to gather information, coordinate activities, and resolve project-related issues.
• Support the implementation and continuous improvement of project management processes, procedures, and best practices.

Requirements and Qualifications

• Minimum of 2 years of experience in an administrative or project support role, preferably within the construction industry.
• Strong organizational and time management skills, with the ability to multitask, prioritize tasks, and manage competing deadlines effectively.
• Excellent verbal and written communication skills, with strong interpersonal abilities and the capacity to collaborate with diverse stakeholders.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to work effectively under pressure, adapt to changing priorities, and consistently meet deadlines.
• Strong attention to detail, with a commitment to maintaining accuracy and ensuring high-quality work.