Senior Office Admin

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable HR advisory firm in Singapore is seeking an Admin Manager to oversee various administrative, HR, and finance functions to ensure smooth daily operations. The ideal candidate will have a diploma or bachelor's degree and 3-5 years of relevant experience. Key responsibilities include managing office operations, supporting HR processes, and ensuring compliance with company policies. This full-time position offers a salary range of $4500 - $6000 per month.

Qualifications

• 3-5 years of relevant administrative or office management experience, preferably in a manufacturing or engineering environment.
• Strong organizational skills and attention to detail.
• Ability to liaise with various departments and external parties.

Responsibilities

• Oversee day-to-day administrative operations to ensure smooth and efficient office functioning.
• Support HR administration including onboarding and offboarding processes.
• Assist with administrative finance matters such as invoice processing and payment tracking.
• Ensure compliance with company policies and regulatory requirements.
• Identify opportunities to improve administrative processes.

Skills

Office management

HR administration

Financial documentation

Compliance knowledge

Communication skills

Education

Diploma or Bachelor’s degree in Business Administration

Job description

Overview

Admin Manager

Working location: Kallang
Working hours: 830am to 6pm
Working day: Mon-Fri
Salary: $4500 - $6000

Role Overview

The Admin Manager is responsible for overseeing and managing the company’s administrative, office management, and support functions to ensure smooth daily operations. This role acts as a key support to management and works closely with HR, Finance, and Operations teams to maintain efficiency, compliance, and a well-organised workplace.

Roles & Responsibility

Administrative & Office Management

• Oversee day-to-day administrative operations to ensure smooth and efficient office functioning.
• Manage office facilities, equipment, supplies, and vendors (e.g. building management, maintenance, pantry, stationery).
• Ensure proper documentation, filing systems, and record-keeping practices are maintained.
• Handle general correspondence, contracts, and administrative coordination.

HR & People Support (Administrative Scope)

• Support HR administration including onboarding and offboarding processes.
• Coordinate work passes, employment documentation, and liaison with MOM or relevant authorities.
• Maintain employee records, leave tracking, and HR databases.
• Support company events, staff activities, and internal communications.

Finance & Procurement Support

• Assist with administrative finance matters such as invoice processing, payment tracking, and expense claims.
• Coordinate with finance teams or external accountants on administrative documentation.
• Manage procurement processes for office-related purchases and services.

Policy, Compliance & Governance

• Ensure compliance with company policies, internal controls, and regulatory requirements.
• Support audits by preparing and maintaining administrative records and documentation.
• Assist in reviewing and updating administrative policies and procedures.

Management & Coordination

• Act as a key point of contact between management, staff, and external parties.
• Provide administrative support to senior management as required.
• Identify opportunities to improve administrative processes and operational efficiency.
• Supervise and guide administrative staff, if applicable.

Requirement

• Diploma or Bachelor’s degree in Business Administration, Management, or related fields.
• At least 3-5 years of relevant administrative or office management experience, preferably in a manufacturing or engineering environment.