Senior Manager/Asst Director, Estate Planning, Development and Management

NTUC First Campus; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent educational organization in Singapore is seeking a candidate to oversee project management and operations. Responsibilities include supporting estate planning initiatives, managing development projects, and coordinating with various stakeholders. The role involves tracking budgets, ensuring service level metrics are met, and providing technical support to junior staff. Ideal candidates will have experience in project management and operational oversight within educational or educational facilities contexts. This role offers a dynamic work environment with opportunities to contribute to strategic initiatives.

Responsibilities

• Support network-wide estate planning initiatives including assessments and planning reviews.
• Manage day-to-day delivery of development and renovation projects.
• Track project budgets and monitor expenditures.
• Implement preventive maintenance programs and manage service levels.
• Coordinate lease administration activities including renewals and documentation.
• Act as an interface with internal departments and vendors.
• Implement governance frameworks consistently across projects.
• Provide guidance and support to junior team members.
• Provide guidance and technical support to junior team members.

Job description

Estate Planning & Project Support

• Support network-wide estate planning initiatives by conducting site feasibility assessments, space planning reviews, and operational suitability studies for new centres, extensions, mergers, and renovations.
• Prepare technical inputs, options analysis, and recommendations to inform Director-level decision-making and investment prioritisation.
• Coordinate regulatory requirements and ensure readiness for ECDA and authority submissions.

Project & Design Management (Delivery‑Focused)

• Manage the day‑to‑day delivery of assigned development, renovation, and upgrading projects from design development through construction and completion.
• Coordinate architects, designers, consultants, contractors, and internal stakeholders to ensure adherence to approved scope, timelines, budget, and quality standards.
• Support tender preparation, evaluation, contractor coordination, site meetings, inspections, and progress reporting.
• Ensure timely preparation and submission of drawings, approvals, and documentation required by ECDA and relevant authorities.

Budget, Cost Control & Claims Administration

• Track project budgets, monitor expenditure, and flag variances early to the Director with recommended mitigation actions.
• Support the preparation, verification, and submission of ECDA capex, cyclical maintenance, and other relevant claims.
• Maintain accurate cost records and documentation to support audit and compliance requirements.

Facilities & Asset Management Oversight

• Support the implementation of preventive maintenance programmes, facilities management systems, and service‑level monitoring across centres.
• Coordinate FM vendors and service providers to ensure timely resolution of issues and consistent service standards.
• Assist in asset condition assessments, lifecycle planning, and replacement works.

Cyclical Maintenance & Upgrading Works

• Manage assigned cyclical maintenance, repainting, rebranding, and upgrading projects, including planning, tender coordination, on‑site supervision, and handover.
• Coordinate temporary relocation or logistics planning for centres undergoing works.
• Support progress tracking, quality assurance, and post‑completion reviews.

Lease & Property Administration

• Support lease administration activities, including renewals, variation documentation, authority licences, rental subsidies, insurance, and stamp duty coordination.
• Maintain accurate records for properties under management and support reporting requirements.

Stakeholder & Vendor Coordination

• Act as a key operational interface with centre leaders, internal departments, consultants, contractors, landlords, and vendors.
• Support engagement with regulatory authorities through accurate documentation and timely follow‑ups.
• Escalate risks, delays, and issues to the Director with clear context and proposed solutions.

Governance, Standards & Process Improvement

• Implement EPDM policies, SOPs, and governance frameworks consistently across projects and operations.
• Identify process gaps and contribute to continuous improvement of workflows, documentation standards, and systems.
• Support sustainability initiatives related to asset efficiency, space optimisation, and responsible material use.

Team Support & Capability Building

• Provide guidance and technical support to junior team members and project officers.
• Support onboarding, knowledge sharing, and documentation to strengthen team capability and continuity.
• Act as a reliable delivery anchor within the EPDM team.